The Security Deposit Refund Form is a crucial document used in South African rental property management to properly document and process the return of security deposits at the end of a lease term. This form is designed to comply with the Rental Housing Act 50 of 1999 and other relevant South African legislation, including the Consumer Protection Act and the Prescribed Rate of Interest Act. It should be used whenever a tenant vacates a property and is due to receive their security deposit refund. The form captures essential information including property details, inspection results, deposit calculations with interest, deductions (if any), and payment arrangements. It serves as an official record of the transaction and helps prevent disputes by clearly documenting the agreed-upon refund amount and any deductions. The document is particularly important in South Africa where rental housing tribunals may require formal documentation of deposit refund processes.
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1. Property and Parties Information: Details of the rental property address and complete contact information for both landlord and tenant
2. Lease Reference Details: Original lease dates, initial deposit amount paid, and reference numbers
3. Inspection Summary: Brief summary of the move-out inspection findings and date of inspection
4. Deposit Calculation: Detailed breakdown of the original deposit amount, interest accrued, and any deductions
5. Payment Details: Tenant's banking details and preferred method of refund payment
6. Signatures and Date: Space for both parties to sign and date the form, confirming agreement to the refund amount
1. Dispute Resolution Statement: Include when there are contested deductions or when required by local rental housing tribunal
2. Third Party Agent Authorization: Include when a property manager or agent is handling the refund on behalf of the landlord
3. Outstanding Utility Reconciliation: Include when final utility bills are pending and need to be reconciled against the deposit
4. Forwarding Address Declaration: Include when tenant is moving to a new address and needs to formally declare it for future correspondence
1. Schedule A - Inspection Report: Detailed move-out inspection report with photographs and condition descriptions
2. Schedule B - Deduction Evidence: Copies of invoices, quotes, or receipts supporting any deductions made from the deposit
3. Schedule C - Interest Calculation: Detailed calculation of interest earned on the deposit as per the Prescribed Rate of Interest Act
4. Appendix 1 - Cleaning Checklist: Completed checklist showing cleaning tasks performed and their status
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Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Student Accommodation
Short-term Rentals
Property Investment
Housing Administration
Relevant Teams
Property Management
Leasing
Legal & Compliance
Operations
Tenant Relations
Administrative Support
Real Estate Operations
Housing Administration
Facilities Management
Relevant Roles
Property Manager
Real Estate Agent
Leasing Administrator
Property Administrator
Legal Compliance Officer
Rental Housing Coordinator
Facilities Manager
Housing Operations Manager
Tenant Relations Manager
Property Portfolio Manager
Real Estate Attorney
Rental Administrator
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