The Affidavit Of Loss Certificate Of Registration is a essential legal document required in the United Arab Emirates when an organization or individual needs to report and officially declare the loss, theft, or destruction of an original registration certificate. This document is necessary for initiating the replacement process with relevant UAE authorities and must be prepared in accordance with UAE Federal Law No. 5 of 1985 (Civil Transactions Law) and related regulations. The affidavit serves multiple purposes: it provides a formal record of the loss, protects the issuing authority from potential misuse of the original certificate, and establishes a legal basis for issuing a replacement. It must include specific details about the lost certificate, circumstances of loss, and various declarations required by UAE authorities. The document is typically required to be notarized and may need to be accompanied by a police report and other supporting documentation.
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1. Title and Jurisdiction: Specifies the document type and jurisdiction (UAE) where the affidavit is being executed
2. Declarant Information: Full legal name, nationality, Emirates ID number, and contact details of the person making the affidavit
3. Document Identification: Details of the lost Certificate of Registration including certificate number, date of issuance, issuing authority, and registered business/entity name
4. Circumstances of Loss: Detailed explanation of when, where, and how the certificate was lost or destroyed
5. Due Diligence Statement: Declaration of efforts made to locate the document and confirmation that it cannot be found
6. Indemnification: Statement indemnifying authorities against any liability arising from issuing a replacement certificate
7. Police Report Reference: Reference to the police report filed regarding the loss (if applicable)
8. Declaration of Truth: Formal statement affirming that all information provided is true and correct
9. Execution Block: Space for declarant's signature, date, and notary authentication
1. Previous Replacements: Statement regarding any previous instances of lost certificates and replacements, required if this is not the first time
2. Witness Statement: Additional witness verification of the circumstances, included when required by specific authorities or when the loss occurred in presence of witnesses
3. Security Undertaking: Additional undertaking that the original certificate will be surrendered if found, required for high-security documents
4. Translation Declaration: Statement regarding the translation of the affidavit if prepared in both Arabic and English, required for bilingual versions
1. Copy of Emirates ID: Authenticated copy of the declarant's Emirates ID or passport
2. Police Report: Copy of the police report filed regarding the loss of the certificate
3. Original Certificate Copy: Copy of the lost certificate (if available) or previous records showing certificate details
4. Supporting Documents: Any additional documents proving the existence and validity of the lost certificate, such as payment receipts or correspondence
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Relevant Teams
Legal
Compliance
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Office Administration
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Relevant Roles
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Company Secretary
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Administrative Manager
Operations Manager
Business License Coordinator
Registration Specialist
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Corporate Services Manager
Document Control Officer
Regulatory Affairs Manager
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