An Affidavit of Records is a critical legal document within the United Arab Emirates' legal framework, used when formal verification or authentication of records is required for legal, business, or official purposes. This document type is commonly utilized in court proceedings, regulatory compliance, business transactions, and government interactions where the authenticity and custody of records need to be formally established. The affidavit must be prepared in accordance with UAE Federal Laws, particularly Law No. 10 of 1992 (Law of Evidence) and related regulations. It requires proper notarization and can be used for various types of records, including corporate documents, financial records, medical records, and electronic data. The document is particularly important in situations where chain of custody needs to be established or when records need to be presented as evidence in UAE courts.
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1. Title and Declaration: Formal title of the document and opening declaration stating this is an affidavit, including the deponent's name and capacity
2. Deponent Information: Detailed information about the person making the affidavit, including full legal name, nationality, Emirates ID number, and professional capacity
3. Purpose Statement: Clear statement of the purpose for which the affidavit is being made and its intended use
4. Records Description: Detailed description of the records being addressed, including their nature, date range, and identifying characteristics
5. Custody and Control Statement: Declaration regarding the custody, control, and maintenance of the records, including chain of custody if relevant
6. Verification Statement: Statement verifying the truthfulness and accuracy of the records and the statements made about them
7. Closing Declaration: Formal closing statement affirming the truth of the contents under oath
8. Execution Block: Space for signature, date, and notary attestation
1. Record Creation Process: Description of how the records were created or obtained, used when the creation process is relevant to their authenticity
2. Translation Declaration: Statement regarding translation if any records are not in Arabic, including translator details and certification
3. Confidentiality Statement: Declaration regarding the confidential nature of records, if applicable
4. Electronic Records Statement: Special declarations regarding electronic records if any of the records are digital, addressing their authenticity and maintenance
5. Prior Proceedings Reference: Reference to any related legal proceedings or prior affidavits if relevant to the current declaration
1. Schedule A - List of Records: Detailed inventory of all records being authenticated or referenced in the affidavit
2. Schedule B - Copy of Records: Actual copies of the records being authenticated, if appropriate to attach
3. Schedule C - Chain of Custody Documentation: Documentation showing the chain of custody of records if relevant
4. Appendix 1 - Supporting Documents: Any additional supporting documentation referenced in the affidavit
5. Appendix 2 - Translations: Certified translations of any documents not in Arabic, if applicable
Authors
Relevant legal definitions
Clauses
Relevant Industries
Legal Services
Financial Services
Healthcare
Government and Public Sector
Education
Manufacturing
Real Estate
Banking
Insurance
Telecommunications
Construction
Transportation and Logistics
Energy and Utilities
Professional Services
Relevant Teams
Legal
Compliance
Records Management
Administration
Corporate Secretariat
Risk Management
Operations
Quality Assurance
Information Technology
Human Resources
Finance
Regulatory Affairs
Relevant Roles
Legal Counsel
Records Manager
Compliance Officer
Corporate Secretary
Document Controller
Quality Assurance Manager
Administrative Manager
Legal Administrator
Risk Manager
Operations Manager
Facilities Manager
IT Manager
Human Resources Director
Chief Financial Officer
Chief Legal Officer
Regulatory Affairs Manager
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