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Acceptance Certificate Template for Austria

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Key Requirements PROMPT example:

Acceptance Certificate

"I need an Acceptance Certificate for the handover of a newly installed enterprise software system, scheduled for March 15, 2025, which needs to include specific performance test results and specify the start date of the 24-month warranty period."

Document background
The Acceptance Certificate (Abnahmeprotokoll) is a crucial document used in Austrian business transactions to formally document the successful delivery and acceptance of goods, services, or completed works. It serves as a legally binding confirmation that the delivered items or completed work meet the agreed specifications and quality standards. This document is particularly important as it often triggers payment obligations, starts warranty periods, and transfers risk under Austrian law. The certificate should be used whenever there is a formal handover of deliverables between parties, especially in commercial transactions governed by the Austrian Civil Code (ABGB) and Commercial Code (UGB). It provides protection for both parties by clearly documenting the state of deliverables at the time of acceptance and any outstanding items or conditions.
Suggested Sections

1. Certificate Title and Date: Clear identification of the document as an Acceptance Certificate (Abnahmeprotokoll) with the date of issuance

2. Party Information: Details of the supplier/contractor and the customer/receiver, including full legal names and addresses

3. Reference Information: Reference to the underlying contract, purchase order, or agreement including dates and reference numbers

4. Subject Matter: Clear description of the goods, services, or works being accepted

5. Confirmation of Inspection: Statement confirming that inspection/testing has been carried out and the results

6. Acceptance Declaration: Formal declaration of acceptance and confirmation that deliverables meet specified requirements

7. Authorized Signatures: Signature blocks for authorized representatives of both parties

Optional Sections

1. Outstanding Items: List of minor items pending completion or requiring attention - used when there are minor outstanding issues that don't prevent acceptance

2. Warranty Commencement: Specific mention of warranty period start date - included when the acceptance triggers warranty periods

3. Performance Test Results: Detailed results of any performance or acceptance tests - used for technical equipment or systems

4. Reservations: Any reservations or conditions attached to the acceptance - included when acceptance is conditional

5. Handover Items: List of documentation, keys, passwords, etc. being transferred - relevant for projects involving physical or digital deliverables

Suggested Schedules

1. Inspection Checklist: Detailed checklist of items inspected and their status

2. Test Results Documentation: Detailed technical test results and measurements

3. Photographic Documentation: Photos evidencing the condition or completion of physical deliverables

4. Deficiency List: List of any identified deficiencies and agreed remediation plans

5. Handover Documentation List: Inventory of all documentation, manuals, certificates provided with the deliverable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses















Relevant Industries

Construction

Information Technology

Manufacturing

Engineering

Telecommunications

Infrastructure

Energy

Healthcare

Professional Services

Real Estate

Industrial Equipment

Software Development

Transportation

Relevant Teams

Legal

Operations

Quality Assurance

Project Management

Procurement

Technical Services

Compliance

Contract Administration

Engineering

Implementation

Service Delivery

Relevant Roles

Project Manager

Quality Assurance Manager

Technical Director

Operations Manager

Procurement Manager

Contract Manager

Site Supervisor

Chief Technical Officer

Facility Manager

Implementation Manager

Construction Manager

IT Infrastructure Manager

Service Delivery Manager

Quality Control Inspector

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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