Apartment Release Form

Apartment Release Form Template for Austria

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Key Requirements PROMPT example:

"I need an Apartment Release Form for a standard apartment handover in Vienna, Austria, scheduled for March 15, 2025, where the tenant is leaving after a 3-year lease with no disputes and minimal wear and tear."

Document background

The Apartment Release Form is a crucial document in Austrian residential property management, used when a tenant vacates a rental property. This document serves multiple purposes under Austrian law, particularly the Mietrechtsgesetz (MRG) and the General Civil Code (ABGB). It provides a detailed record of the apartment's condition at the time of handover, including any damage assessment, utility meter readings, and confirmation of returned keys. The form also addresses the handling of the security deposit and releases both parties from future obligations, subject to specified conditions. Property managers and landlords in Austria typically require this document to formally conclude a tenancy agreement and prevent future disputes regarding the property's condition or outstanding obligations.

Suggested Sections

1. Parties: Identification of the landlord/property manager and tenant, including full names, addresses, and any relevant registration numbers

2. Property Details: Specific identification of the apartment including address, floor, apartment number, and size in square meters

3. Handover Date and Time: Precise date and time when the apartment is being released/handed over

4. Meter Readings: Current readings for electricity, gas, water, and heating meters with meter numbers

5. Property Condition: Detailed description of the apartment's current condition, including walls, floors, fixtures, and any damage

6. Key Return: Documentation of all keys and access devices being returned

7. Security Deposit: Statement regarding the security deposit and conditions for its return

8. Release Declaration: Formal statement releasing parties from future obligations, subject to specified conditions

9. Signatures: Space for dated signatures of all parties involved

Optional Sections

1. Outstanding Payments: Section detailing any remaining payments or settlements required, used when there are unresolved financial matters

2. Renovation Agreement: Special conditions regarding renovation or restoration work, used when specific repairs or improvements are agreed upon

3. Forwarding Address: New contact details for the tenant, used when required for future correspondence or deposit return

4. Utility Transfer: Instructions for transferring or terminating utility contracts, used when utilities are in tenant's name

5. Special Conditions: Any unique arrangements or agreements between parties, used when standard terms need modification

Suggested Schedules

1. Photo Documentation: Dated photographs of the apartment's condition, marked with relevant details

2. Defect List: Detailed list of any damage or defects noted during final inspection

3. Meter Reading Photos: Photographic evidence of final meter readings

4. Inventory List: List of any furniture or fixtures included in the rental and their condition

5. Handover Checklist: Comprehensive checklist verifying all aspects of the handover process have been completed

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Property Investment

Legal Services

Property Development

Rental Market

Housing Administration

Relevant Teams

Property Management

Legal

Operations

Facilities Management

Tenant Relations

Asset Management

Administrative Support

Maintenance

Real Estate Operations

Leasing

Relevant Roles

Property Manager

Facility Manager

Real Estate Agent

Leasing Manager

Property Administrator

Building Superintendent

Legal Counsel

Housing Officer

Tenant Relations Manager

Asset Manager

Property Operations Manager

Maintenance Supervisor

Real Estate Administrator

Letting Agent

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