Privacy Release Form

Privacy Release Form Template for Austria

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Key Requirements PROMPT example:

"I need a Privacy Release Form for our medical research institute in Austria that will be used to obtain consent from participants in a clinical trial starting March 2025, including provisions for processing sensitive health data and sharing anonymized results with international research partners."

Document background

The Privacy Release Form is a crucial document used in Austria to ensure compliance with both the EU General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). This document is essential when organizations need to obtain explicit consent from individuals for processing their personal data. It should be used whenever personal data is collected, processed, or transferred beyond what is strictly necessary for basic contractual or legal obligations. The form includes detailed information about the types of data being collected, the purposes of processing, the rights of data subjects, and the security measures in place. It's particularly important in situations involving sensitive data, marketing activities, or data sharing with third parties. The document must be presented in clear, plain language and must explicitly state that consent can be withdrawn at any time, as required by Austrian privacy laws.

Suggested Sections

1. Parties: Identification of the data controller (organization) and the data subject (individual giving consent)

2. Background: Context of the privacy release and the relationship between the parties

3. Definitions: Key terms used in the document, including specific data categories and processing activities

4. Scope of Consent: Detailed description of what personal data will be collected and processed

5. Purpose of Processing: Clear explanation of why the personal data is being collected and how it will be used

6. Duration of Consent: Period for which the consent remains valid and conditions for termination

7. Data Subject Rights: Explanation of GDPR rights including withdrawal of consent, access, rectification, and erasure

8. Data Security Measures: Overview of how the personal data will be protected

9. Declaration and Signatures: Formal statements of understanding and agreement by both parties

Optional Sections

1. International Data Transfers: Required when personal data may be transferred outside the EU/EEA

2. Marketing Consent: Additional section when data will be used for marketing purposes

3. Special Categories of Data: Required when processing sensitive personal data (health, religion, etc.)

4. Third-Party Disclosure: When personal data will be shared with or processed by third parties

5. Automated Decision Making: Required when personal data will be used in automated decision-making processes

6. Photography/Media Release: When the release includes consent for use of photographs or other media

7. Child Data Processing: Required when the data subject is under 14 years (Austrian age of digital consent)

Suggested Schedules

1. Schedule A - Categories of Personal Data: Detailed list of all personal data categories to be collected and processed

2. Schedule B - Processing Activities: Detailed description of all processing activities and their purposes

3. Schedule C - Third Party Recipients: List of third parties who may receive or process the personal data

4. Schedule D - Technical and Organizational Measures: Detailed description of data security measures implemented

5. Appendix 1 - Withdrawal Form: Template form for withdrawing consent

6. Appendix 2 - Data Subject Rights Request Form: Template form for exercising data subject rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Privacy Manager

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