A Sponsorship Invoice is a crucial document used in Austrian business transactions to formally request payment for sponsorship services rendered. This document is essential when a rights holder has provided sponsorship benefits to a sponsor and needs to initiate the payment process in compliance with Austrian tax and commercial laws. The invoice must include specific elements required by Austrian legislation, including VAT details, company registration information, and clear service descriptions. It serves multiple purposes: as a tax document, as proof of service delivery, and as a record for accounting purposes. The document is particularly important for maintaining clear financial records of sponsorship arrangements and ensuring compliance with Austrian tax authorities' requirements for business documentation.
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1. Invoice Header: Company logo, 'INVOICE' label, invoice number, and date
2. Seller Details: Full legal name, address, tax/VAT number, commercial register number, and bank details of the sponsorship rights holder
3. Buyer Details: Full legal name, address, and VAT number of the sponsor
4. Sponsorship Service Description: Detailed description of sponsorship services provided, including period of sponsorship and specific rights granted
5. Financial Details: Net amount, VAT rate and amount, total amount due, payment terms and due date
6. Legal Notices: Mandatory Austrian invoice notices including VAT-related declarations and payment information
7. Contact Information: Contact person and details for invoice-related queries
1. Reference Numbers: Include when sponsor requires specific PO numbers, contract references, or internal tracking numbers
2. Performance Period: Add when sponsorship covers a specific event or time period that needs to be explicitly stated
3. Delivery Address: Include if physical items or materials were delivered as part of sponsorship package
4. Special VAT Declarations: Required for cross-border transactions within EU or international sponsors
5. Discount Information: Include if any discounts or special pricing arrangements apply to the sponsorship
1. Service Delivery Report: Detailed breakdown of sponsorship services delivered, with dates and specifics
2. Media Coverage Summary: If applicable, documentation of sponsor exposure and media coverage achieved
3. Sponsorship Assets Delivery: List of physical or digital assets delivered as part of sponsorship package
4. Event Attendance/Metrics: If sponsorship was for specific events, documentation of attendance or reach
Relevant legal definitions
Clauses
Relevant Industries
Sports and Recreation
Entertainment
Arts and Culture
Media and Broadcasting
Events Management
Education
Non-profit Organizations
Professional Services
Hospitality
Technology
Financial Services
Retail
Automotive
Consumer Goods
Telecommunications
Relevant Teams
Finance
Accounting
Sponsorship
Commercial
Legal
Marketing
Business Development
Tax
Sales
Partnership Management
Relevant Roles
Finance Manager
Sponsorship Director
Accounts Receivable Specialist
Tax Manager
Commercial Director
Partnership Manager
Event Manager
Business Development Manager
Marketing Director
Legal Counsel
Accounting Manager
Chief Financial Officer
Sales Director
Sponsorship Rights Manager
Financial Controller
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