The End Of Probation Termination Letter is a crucial document in Australian employment law that formally communicates the decision to terminate employment at the conclusion of a probationary period. It is used when an employee has not met the required performance standards, cultural fit, or other employment criteria during their probation period. The document must comply with the Fair Work Act 2009 and other relevant Australian employment legislation, including proper notice periods and final payment calculations. This letter typically follows performance discussions or reviews during the probation period and should be issued with sufficient notice as per the employment contract or relevant Modern Award. The document serves both as a formal notification and a legal record of the termination process.
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1. Letter Header: Company letterhead, date, recipient's name and address
2. Subject Line: Clear indication that this is regarding end of probation termination
3. Confirmation of Meeting: Reference to any previous discussions or meetings regarding the probation outcome
4. Termination Decision: Clear statement of the decision to terminate employment at the end of probation period
5. Reason for Decision: Brief, factual explanation of why the employee did not successfully complete probation
6. Notice Period Details: Information about the notice period or payment in lieu of notice
7. Final Payment Information: Details of final pay, including salary, accrued leave, and other entitlements
8. Return of Company Property: List of company property to be returned and process for return
9. Closing Statement: Professional closing including contact details for any questions
1. Performance Summary: Detailed summary of performance issues during probation - include when specific performance concerns need to be documented
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - include when employee had access to sensitive information
3. Reference Provision: Information about future reference provisions - include when company policy allows for references
4. Outplacement Support: Details of any career transition support offered - include when company provides such services
5. Garden Leave: Information about garden leave arrangements - include when applicable during notice period
6. Non-Compete Reminder: Reminder of any post-employment restrictions - include when employment contract contained such clauses
1. Final Payment Calculation: Detailed breakdown of final payment including all entitlements and deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Performance Review Summary: Summary of key performance reviews or feedback during probation period if referenced in main letter
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