The Job Termination Notice is a crucial document in Australian employment relations, required when ending an employment relationship in compliance with the Fair Work Act 2009 and other relevant legislation. It must be issued when terminating employment for various reasons including redundancy, performance issues, or organizational restructuring. The notice includes mandatory information such as the termination date, notice period, final payment calculations, and details about returning company property. This document helps ensure legal compliance, maintains proper documentation of the termination process, and clearly communicates all necessary information to the departing employee. It must adhere to minimum notice periods specified in the National Employment Standards and any applicable awards or enterprise agreements under Australian law.
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1. Company Letterhead and Date: Official company letterhead with company details and current date
2. Employee Details: Full name, position title, and employee ID of the recipient
3. Subject Line: Clear indication that this is a Notice of Termination of Employment
4. Notice of Termination: Clear statement of employment termination with effective date
5. Notice Period: Specification of notice period and whether it will be worked or paid in lieu
6. Final Pay Information: Overview of final payment including salary, leave entitlements, and other benefits
7. Return of Company Property: List of company property to be returned before departure
8. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment
9. Contact Information: HR or relevant department contact details for queries
10. Signature Block: Space for authorized signatory and company representative details
1. Reason for Termination: Include when termination is due to performance, misconduct, or redundancy - omit if mutual agreement or standard notice
2. Redundancy Payment: Include when termination is due to genuine redundancy, detailing redundancy pay calculations
3. Performance History Reference: Include when termination is performance-related, referencing previous warnings or performance improvement plans
4. Outplacement Support: Include when company is offering career transition services
5. Non-Compete Reminder: Include when employee is bound by existing non-compete clauses
6. Garden Leave Provisions: Include when employee is to be placed on garden leave during notice period
7. Exit Interview: Include when company wishes to conduct an exit interview
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave entitlements, and any other payments or deductions
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Employee Entitlements Summary: Summary of all entitlements including superannuation and benefits
4. Schedule D - Handover Requirements: Detailed list of tasks, projects, and responsibilities to be handed over
5. Appendix 1 - Relevant Workplace Policies: Copies of relevant policies regarding termination and final payments
6. Appendix 2 - Fair Work Information Statement: Mandatory information statement as required by Australian law
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