The Management Termination Letter is a crucial document in Australian employment practice used when ending the employment of management-level staff. It must be drafted in accordance with Australian employment law, particularly the Fair Work Act 2009 and relevant state legislation. This document is typically used in situations including redundancy, performance-based termination, or mutual separation agreements. The letter should clearly state the termination reason, effective date, notice period, final entitlements, and post-employment obligations. It serves as both a formal notification and a legal record of the termination terms, protecting both parties' interests. The content and structure must be carefully considered to ensure compliance with Australian employment regulations and to minimize potential legal risks.
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1. Letter Header: Company letterhead, date, and formal addressing of the manager including full name and position
2. Notification of Termination: Clear statement of employment termination, including the effective date
3. Reason for Termination: Brief, factual explanation of the termination reason if appropriate (excluding redundancy which requires more detail)
4. Notice Period: Details of the notice period or payment in lieu of notice
5. Final Entitlements: Overview of final pay, including accrued leave, bonuses, and other entitlements
6. Company Property: Requirements for returning company property and timeline
7. Confidentiality Obligations: Reminder of ongoing confidentiality obligations post-employment
8. Contact Person: Details of who to contact regarding final arrangements and queries
9. Signature Block: Space for authorized signatory and acknowledgment by the employee
1. Redundancy Payment: Include when termination is due to redundancy, detailing redundancy pay calculations
2. Restrictive Covenants: Include when there are post-employment restrictions such as non-compete or non-solicitation clauses
3. Transition Arrangements: Include when the manager needs to handle handover of responsibilities
4. Reference Provision: Include when the company agrees to provide a reference
5. Release Agreement: Include when mutual release of claims is being offered
6. Outplacement Services: Include when the company is offering career transition support
7. Share Options/Long-term Incentives: Include when addressing vested/unvested equity arrangements
8. Legal Advice Recommendation: Include when termination involves complex arrangements or settlements
1. Final Entitlements Calculation: Detailed breakdown of all final payments including leave, bonuses, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: List of key responsibilities and projects requiring handover
4. Settlement Agreement: If applicable, detailed terms of any settlement or release agreement
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Human Resources
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Marketing Manager
Finance Manager
HR Manager
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Production Manager
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Division Head
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