The Acceptance Internship Letter is a crucial document in the Belgian employment landscape, used when an organization wishes to formally confirm an internship arrangement with a candidate. This document is typically issued after initial discussions and agreements have been reached, but before the internship begins. It must comply with Belgian labor laws, educational regulations, and social security requirements. The Acceptance Internship Letter serves multiple purposes: it confirms the internship offer, documents the terms and conditions, satisfies legal requirements, and provides necessary information for educational institutions and insurance purposes. This document is particularly important in Belgium where internships are strictly regulated and must maintain a clear educational purpose while providing adequate protections for the intern.
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1. Header Information: Company letterhead, date, and addressee details of the intern
2. Acceptance Statement: Clear statement confirming the offer and acceptance of the internship position
3. Position Details: Title of the internship position and department/team
4. Duration and Dates: Start date, end date, and total duration of the internship
5. Working Hours: Specified working hours, including daily schedule and total hours per week
6. Location: Primary workplace location and any remote work arrangements
7. Compensation: Details of any stipend, allowances, or benefits (if applicable)
8. Supervision: Name and position of the designated internship supervisor
9. Basic Obligations: Key responsibilities and expectations from the intern
10. Signature Block: Space for signatures of both company representative and intern
1. Educational Institution Reference: Include when the internship is part of an educational program, specifying the associated institution and program
2. Transportation Benefits: Include when offering commuting allowance or transportation arrangements
3. Meal Arrangements: Include when providing meal vouchers or cafeteria access
4. Remote Work Policy: Include when allowing partial remote work arrangements
5. Language Requirements: Include when specific language skills are required for the position
6. Additional Training: Include when specific training programs will be provided during the internship
1. Internship Program Overview: Detailed description of the internship program, learning objectives, and expected outcomes
2. Code of Conduct: Company's code of conduct and basic rules applicable to interns
3. Confidentiality Agreement: Standard non-disclosure agreement for intern to sign
4. Insurance Documentation: Details of workplace accident insurance coverage
5. Educational Institution Agreement: If applicable, the agreement with the educational institution
6. Weekly Schedule Template: Template for tracking intern's hours and activities
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