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The Clearing And Forwarding Agent Agreement is essential for companies engaged in international trade through Belgian ports and logistics hubs. This document is typically used when a company needs to formalize its relationship with a professional customs broker and forwarding agent who will handle their customs clearance, documentation, and shipping arrangements. The agreement is structured to comply with Belgian commercial law, EU customs regulations, and international trade practices. It addresses critical aspects such as customs representation, liability, insurance requirements, service levels, and fee structures. The document is particularly important given Belgium's position as a major European logistics hub and the complex regulatory environment surrounding international trade. It provides legal protection for both parties while ensuring clear operational guidelines and regulatory compliance.

1. Parties: Identification of the clearing and forwarding agent and the client, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including the agent's qualifications and the client's need for customs clearance and forwarding services

3. Definitions: Definitions of key terms used throughout the agreement, including technical customs and shipping terminology

4. Appointment and Scope of Services: Formal appointment of the agent and detailed description of services to be provided

5. Agent's Obligations: Detailed responsibilities of the clearing and forwarding agent, including customs documentation, compliance, and communication requirements

6. Client's Obligations: Client's responsibilities including providing accurate information, necessary documentation, and timely instructions

7. Customs Procedures and Documentation: Specific procedures for handling customs clearance, required documentation, and compliance with customs regulations

8. Fees and Payment Terms: Detailed fee structure, payment terms, additional charges, and invoicing procedures

9. Liability and Indemnification: Allocation of risks, limitation of liability, and indemnification obligations of both parties

10. Insurance: Required insurance coverage and minimum insurance limits

11. Confidentiality: Obligations regarding confidential information and trade secrets

12. Term and Termination: Duration of the agreement and circumstances for termination

13. Force Majeure: Provisions for unforeseen circumstances affecting performance

14. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes

15. General Provisions: Standard clauses including notices, amendments, and severability