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Recruiting Agency Contract Template for Belgium

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Key Requirements PROMPT example:

Recruiting Agency Contract

"I need a Recruiting Agency Contract under Belgian law for an exclusive partnership with a recruitment agency to source senior tech talent across EU countries, with specific provisions for remote workers and a guaranteed replacement period of 6 months, starting March 2025."

Document background
The Recruiting Agency Contract serves as the foundational legal document governing the relationship between professional recruitment agencies and their client companies in Belgium. This contract is essential when a company seeks to engage a recruitment agency for talent acquisition services, whether for permanent placement, temporary staffing, or executive search. The document must comply with Belgian regional regulations on employment agencies, the Law of 24 July 1987 on Temporary Work, and EU GDPR requirements. It typically includes detailed service specifications, fee structures, performance metrics, and compliance requirements. The contract is particularly important in the Belgian context due to specific regional licensing requirements for recruitment agencies and strict data protection regulations. It should be used whenever a company plans to establish a formal, ongoing relationship with a recruitment agency for their hiring needs.
Suggested Sections

1. Parties: Identification of the recruitment agency and the client company, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the parties' business activities and intentions

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of recruitment services to be provided, including search, screening, and selection processes

5. Service Level Agreements: Specific performance metrics, response times, and quality standards for the recruitment services

6. Fees and Payment Terms: Detailed fee structure, payment schedules, and conditions for success fees or refunds

7. Obligations of the Agency: Specific responsibilities and commitments of the recruitment agency

8. Obligations of the Client: Client's responsibilities including information provision and cooperation requirements

9. Data Protection and GDPR Compliance: Provisions for handling personal data in compliance with GDPR and Belgian data protection laws

10. Confidentiality: Provisions for protecting confidential information of both parties and candidates

11. Non-Solicitation: Restrictions on hiring each other's employees and approaching placed candidates

12. Term and Termination: Duration of the agreement and conditions for termination

13. Liability and Indemnification: Limitation of liability and indemnification provisions

14. General Provisions: Standard legal provisions including governing law, jurisdiction, and entire agreement

Optional Sections

1. Exclusivity Arrangements: Used when the agency is granted exclusive rights for certain positions or departments

2. International Recruitment: Include when services involve cross-border recruitment and additional compliance requirements

3. Volume Discounts: Include when offering special rates for bulk hiring or preferred client status

4. Guarantee Period: Specific terms for replacement guarantees or refund policies for failed placements

5. Training and Support: Include when the agency provides additional HR support or training services

6. Multi-location Services: Used when services cover multiple client locations or subsidiaries

7. Specialized Industry Requirements: Include for industry-specific compliance or qualification requirements

Suggested Schedules

1. Schedule 1: Fee Structure: Detailed breakdown of all fees, including placement fees, retainer fees, and additional service charges

2. Schedule 2: Service Specifications: Detailed description of recruitment processes, methodologies, and deliverables

3. Schedule 3: Key Performance Indicators: Specific metrics for measuring service quality and performance

4. Schedule 4: Data Processing Agreement: Detailed GDPR-compliant data processing terms and procedures

5. Schedule 5: Approved Job Categories: List of job categories or positions covered by the agreement

6. Appendix A: Standard Terms and Conditions: General terms and conditions applicable to all services

7. Appendix B: Required Forms and Templates: Standard forms for job orders, candidate submissions, and feedback

8. Appendix C: Compliance Certificates: Copies of relevant licenses and certifications required under Belgian law

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















































Clauses









































Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Professional Services

Retail

Logistics

Construction

Education

Telecommunications

Energy

Pharmaceuticals

Consumer Goods

Media and Entertainment

Relevant Teams

Human Resources

Legal

Procurement

Compliance

Finance

Operations

Executive Leadership

Administrative

Relevant Roles

Human Resources Director

HR Manager

Talent Acquisition Manager

Procurement Manager

Legal Counsel

Compliance Officer

Chief Human Resources Officer

Operations Director

Business Unit Director

Finance Director

General Counsel

Contract Manager

Recruitment Manager

HR Business Partner

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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