The Consultant Invoice is a essential business document used in the Belgian market for billing professional consulting services. It must comply with strict Belgian regulatory requirements, including the Belgian VAT Code and the Code of Economic Law, which mandate specific content and format requirements. This document is typically used when an independent consultant or consulting firm has completed services for a client and needs to request payment while ensuring compliance with Belgian tax and accounting regulations. The invoice must include mandatory elements such as VAT numbers, detailed service descriptions, payment terms, and specific legal mentions required under Belgian law. It serves multiple purposes: as a payment request, a tax document for VAT purposes, and an accounting record for both parties.
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1. Invoice Header: Contains consultant's business details including name, address, VAT number, registration numbers, and contact information
2. Client Information: Full legal name and address of the client company, their VAT number, and any reference numbers
3. Invoice Details: Invoice number, date of issue, and due date (typically 30 days under Belgian law)
4. Service Description: Detailed description of consulting services provided, including dates of service
5. Financial Information: Amounts, rates, subtotal, VAT calculation (if applicable), and total amount due
6. Payment Instructions: Bank account details, IBAN, BIC, and any specific payment reference requirements
7. Legal Notices: Mandatory legal mentions required by Belgian law, including late payment terms and applicable interest rates
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Time Sheet Reference: When billing is based on time tracking, include reference to approved time sheets
3. Project Details: For project-specific work, including project name, code, or reference numbers
4. Special VAT Mentions: Required for specific VAT situations (reverse charge, intra-EU services, etc.)
5. Discount Information: When applicable, showing any discounts or special rate arrangements
6. Contract Reference: Reference to master service agreement or contract when applicable
1. Time Sheet: Detailed breakdown of hours worked, dates, and activities (when billing is time-based)
2. Expense Report: Itemized list of reimbursable expenses with receipts (when charging for expenses)
3. Service Delivery Report: Summary of deliverables or milestones achieved (for project-based billing)
4. Rate Card: Applicable rates for different types of services or consultant levels (when multiple rates apply)
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