A Hotel Bill is a legally required document in the Belgian hospitality sector that serves as an official record of services provided by a hotel to its guests. It must be issued in compliance with Belgian federal and regional regulations, including specific VAT requirements (currently 6% for accommodation services) and consumer protection laws. The document is used to itemize all charges incurred during a guest's stay, including room rates, additional services, and various taxes (VAT, city tax, tourist tax). It serves multiple purposes: as a tax invoice, a receipt for payment, a record for accounting purposes, and documentation for business expense claims. The format and content must adhere to Belgian accounting law requirements while also satisfying local municipal regulations regarding tourist taxes and regional hotel operation standards.
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1. Hotel Information: Legal name, address, VAT number, and contact details of the hotel
2. Bill Number: Unique invoice number for accounting and tracking purposes
3. Guest Information: Name, address, and other relevant details of the guest or company being billed
4. Stay Details: Check-in and check-out dates, room number, number of nights
5. Room Charges: Basic room rate per night and total room charges
6. Itemized Services: Breakdown of additional services (e.g., restaurant, mini-bar, room service) with dates and amounts
7. Tax Breakdown: Detailed breakdown of different applicable taxes (VAT, city tax, tourist tax)
8. Total Amount: Sum of all charges including taxes
9. Payment Information: Payment method, payment status, and payment terms if applicable
10. Legal Notices: Required legal statements, including VAT declarations and payment terms
1. Corporate Account Details: Used when billing to a company account, including company VAT number and billing references
2. Loyalty Program: Details of points earned or used, applicable when guest is a member of hotel loyalty program
3. Group Booking Details: Used for group reservations, showing breakdown of multiple rooms or special group rates
4. Special Offers Applied: Details of any promotional rates or packages applied to the stay
5. Currency Exchange: When payment is made in foreign currency, showing exchange rates and converted amounts
6. Split Billing Information: When charges are split between different parties or payment methods
1. Detailed Service Breakdown: Itemized list of all services with timestamps and individual charges
2. Restaurant Bills: Copies of individual restaurant bills referenced in the main invoice
3. Conference/Event Charges: Detailed breakdown of conference room or event charges if applicable
4. Mini-bar Consumption Log: Detailed list of mini-bar items consumed with dates and times
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