The Subcontractor Invoice Form is a essential document used in Belgian business operations where services are provided under a subcontracting arrangement. It complies with the Belgian VAT Code, the Civil Code, and relevant Royal Decrees governing invoicing requirements. This document is specifically designed to be used when a subcontractor needs to bill a main contractor for services rendered, ensuring proper documentation for tax purposes and maintaining clear financial records. The form includes all mandatory elements required by Belgian law, such as VAT numbers, service descriptions, and payment terms, while also serving as a formal record of the subcontracting relationship. It's particularly important given Belgium's strict requirements for business documentation and VAT compliance.
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1. Invoice Header: Contains the document title, unique invoice number, and date of issue
2. Contractor Details: Full legal name, address, VAT number, and business registration details of the main contractor
3. Subcontractor Details: Full legal name, address, VAT number, and business registration details of the subcontractor
4. Project Information: Project reference number, name, and location where services were provided
5. Service Description: Detailed description of services provided, including dates and quantities
6. Financial Details: Unit prices, subtotals, VAT calculations, and total amount due in EUR
7. Payment Terms: Payment deadline, bank account details, and reference information for payment
8. Legal Declarations: Standard statements required by Belgian law regarding VAT and payment terms
1. Purchase Order Reference: Include when the work was performed under a specific purchase order
2. Time Sheet Reference: Include when billing is based on recorded time sheets
3. Withholding Tax Section: Include when applicable under Belgian tax regulations for certain types of services
4. Special VAT Regime Notes: Include when special VAT rules apply (e.g., reverse charge mechanism)
5. Discount Terms: Include when early payment or other discounts are offered
6. Quality Certification: Include when required to confirm compliance with specific quality standards
7. Performance Metrics: Include when billing is tied to specific performance indicators or milestones
1. Detailed Time Log: Breakdown of hours worked, dates, and specific tasks performed
2. Materials Schedule: Itemized list of materials used if billing includes materials
3. Rate Card: Applicable rates for different service categories or personnel levels
4. Work Completion Certificate: Signed confirmation of work completion by authorized representative
5. Supporting Documentation: Additional documents such as delivery notes, inspection reports, or quality certificates
Relevant legal definitions
Clauses
Relevant Industries
Construction
Information Technology
Manufacturing
Engineering
Professional Services
Industrial Services
Energy
Telecommunications
Transport and Logistics
Facility Management
Real Estate Development
Research and Development
Relevant Teams
Finance
Procurement
Operations
Accounts Payable
Accounts Receivable
Legal
Project Management Office
Vendor Management
Tax
Compliance
Administration
Relevant Roles
Project Manager
Procurement Manager
Finance Director
Accounts Payable Specialist
Accounts Receivable Specialist
Contract Administrator
Financial Controller
Tax Manager
Operations Manager
Subcontractor Manager
Compliance Officer
Chief Financial Officer
Business Unit Manager
Administrative Assistant
Project Accountant
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