The Expense Invoice is a critical financial document used in Belgian business operations for processing expense reimbursements. This document type is essential when employees, contractors, or business representatives need to claim reimbursement for business-related expenditures incurred during their professional activities. The Expense Invoice must comply with Belgian fiscal regulations, including the Belgian VAT Code and relevant Royal Decrees, as well as EU VAT Directive 2006/112/EC. It serves multiple purposes: documenting expenses for tax compliance, ensuring proper VAT treatment, maintaining accurate accounting records, and facilitating internal cost control procedures. The document is particularly important for audit trails and tax authority reviews, requiring careful attention to detail in itemization, VAT calculations, and supporting documentation.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Invoice Header: Contains legally required invoice information including unique invoice number, date of issue, and 'Expense Invoice' title
2. Supplier Information: Full legal name, address, VAT number, registration numbers, and contact details of the party issuing the invoice
3. Client Information: Full legal name, address, VAT number (if applicable), and relevant reference numbers of the party being invoiced
4. Expense Details: Itemized list of expenses with dates, descriptions, and individual amounts
5. VAT Breakdown: Detailed breakdown of VAT rates applied and amounts, including any exempt items
6. Total Amount: Summary of subtotal, VAT, and total amount due in EUR
7. Payment Information: Bank account details, payment terms, and due date
8. Legal Notices: Required legal statements under Belgian law including late payment terms and VAT-specific declarations
1. Purchase Order Reference: Include when the expense relates to a specific purchase order or contract
2. Currency Exchange Information: Required when original expenses were incurred in foreign currencies
3. Mileage Breakdown: Detailed calculation of mileage expenses when claiming travel costs
4. Per Diem Calculation: Breakdown of daily allowances when claiming subsistence expenses
5. Project Reference: Include when expenses need to be allocated to specific projects or cost centers
1. Receipt Copies: Scanned or photocopied original receipts for each expense item
2. Expense Policy Compliance Declaration: Statement confirming compliance with company expense policy
3. Mileage Log: Detailed log of business travel when claiming mileage expenses
4. Supporting Documentation: Additional documents supporting the expense claims (e.g., meeting agendas, event registrations)
Find the exact document you need
Invoice For Small Business
A standardized Belgian commercial invoice template for small businesses, compliant with Belgian VAT and commercial regulations, used to request payment for goods or services.
Download
Self Employed Printable Invoice
Belgian-compliant invoice template for self-employed professionals, meeting all local VAT and fiscal requirements.
Download
Consultant Invoice
A legally compliant Belgian invoice document used by consultants to bill clients for professional services, adhering to Belgian VAT and accounting regulations.
Download
Export Commercial Invoice
A Belgian-compliant commercial document for international sales transactions, meeting EU and Belgian export requirements while serving as proof of sale and customs documentation.
Download
Shipping Receipt
A legally compliant Belgian shipping receipt documenting goods transfer between parties, conforming to Belgian Commercial Code and EU regulations.
Download
Simple Rent Receipt
A Belgian-law compliant document confirming rent payment from tenant to landlord, serving as official proof for legal and tax purposes.
Download
Car Service Invoice
A Belgian-compliant invoice document for automotive services and repairs, detailing work performed, parts used, and associated costs.
Download
Self Employed Independent Contractor Invoice
A Belgian-compliant invoice document used by independent contractors to bill clients for professional services, meeting all local tax and VAT requirements.
Download
Invoice For Services Rendered
A Belgian-compliant invoice document requesting payment for services rendered, incorporating all required elements under Belgian VAT and commercial law.
Download
Expense Invoice
A Belgian-law compliant invoice document for claiming business expense reimbursements, incorporating required VAT and fiscal elements.
Download
Manual Invoice
A Belgian-compliant manual invoice document containing all legally required elements for billing and VAT purposes.
Download
Timesheet Invoice
A Belgian-compliant combined timesheet and invoice document for professional services, incorporating mandatory VAT and labor documentation requirements.
Download
Taxi Receipt
A Belgian-compliant taxi service receipt containing mandatory journey details, payment information, and VAT documentation as required by Belgian law.
Download
Taxi Invoice
A standardized Belgian taxi service invoice compliant with national VAT legislation and regional taxi regulations, documenting transportation services and related charges.
Download
Tax Invoice Statement
A Belgian-compliant tax invoice document that details business transactions, VAT calculations, and payment terms according to Belgian tax regulations.
Download
Self Billing Agreement
A Belgian law-governed agreement enabling customers to generate VAT invoices on behalf of their suppliers, ensuring compliance with Belgian and EU VAT regulations.
Download
Purchase Order Invoice
A Belgian-compliant commercial document combining purchase order and invoice elements, meeting all local VAT and invoicing requirements.
Download
Private Invoice
A Belgian-compliant commercial document for requesting payment for goods or services, meeting local VAT and accounting requirements.
Download
Printable Cash Receipt
A Belgian-compliant cash receipt template meeting local VAT and consumer protection requirements, suitable for commercial transactions across Belgium's linguistic regions.
Download
Payment Receipt
A Belgian-compliant payment receipt documenting financial transactions, meeting local fiscal and EU VAT requirements.
Download
Office Invoice
A Belgian-compliant invoice document for office-related services, meeting local VAT and accounting requirements.
Download
Hotel Receipt
A legally compliant Belgian hotel receipt documenting accommodation services, charges, and payment details in accordance with Belgian hospitality and tax regulations.
Download
Hotel Invoice
A legally compliant Belgian hotel invoice documenting accommodation and related services, conforming to Belgian VAT and accounting regulations.
Download
Hotel Bill
A Belgian-compliant invoice document detailing hotel accommodation and service charges, incorporating required VAT and consumer protection elements.
Download
Hospital Bill
A Belgian-compliant hospital bill detailing healthcare services, costs, and insurance coverage within Belgium's regulated healthcare system.
Download
Freight Bill
A Belgian-law compliant transport document that serves as both a contract of carriage and commercial invoice for freight services.
Download
Expense Receipt
A standardized financial document compliant with Belgian regulations that records and validates business expenses, including mandatory VAT and transaction information.
Download
Equipment Rental Invoice
A Belgian-compliant invoice document for equipment rental transactions, meeting local VAT and commercial law requirements.
Download
Delivery Invoice
A Belgian-law compliant commercial document combining delivery confirmation and payment request, meeting all local VAT and commercial code requirements.
Download
Credit Invoice
A Belgian-law compliant financial document used to reverse or adjust a previous invoice, meeting all local VAT and accounting requirements.
Download
Construction Company Invoice
Belgian-compliant construction company invoice template incorporating mandatory VAT and contractor registration requirements.
Download
Auto Shop Receipt
A Belgian-compliant automotive service receipt documenting vehicle repairs, parts, labor, and costs, meeting local fiscal and consumer protection requirements.
Download
Electrical Invoice
Belgian-compliant electricity invoice detailing energy consumption, costs, and payment requirements under federal and regional regulations.
Download
Car Invoice
A Belgian-compliant invoice document for vehicle sales transactions, including mandatory seller, buyer, vehicle, and pricing information as per Belgian regulations.
Download
Donation Invoice
A Belgian-compliant invoice document acknowledging charitable contributions and supporting tax deduction claims, used for both monetary and in-kind donations.
Download
Accounting Invoice
A legal commercial document compliant with Belgian VAT and accounting regulations that records business transactions and serves as official proof of sale.
Download
Tax Invoice Document
A Belgian-compliant tax invoice documenting business transactions and VAT details, meeting both Belgian and EU regulatory requirements.
Download
Generic Receipt Form
A Belgian law-compliant receipt form for documenting financial transactions and proof of payment, meeting all local commercial and tax requirements.
Download
Sponsorship Invoice
A Belgian-compliant invoice document for sponsorship services, meeting local VAT and accounting requirements while detailing sponsorship payment terms and deliverables.
Download
Subcontractor Invoice Form
A Belgian-compliant invoice form for subcontractor billing, meeting all local tax and commercial law requirements.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it