The Education Declaration Form is a crucial document in the Belgian education system, required by various authorities and institutions to verify a student's educational status and enrollment details. This document is particularly important given Belgium's complex federal structure, where education is primarily regulated by the three linguistic communities (Flemish, French, and German-speaking), while still adhering to federal standards. The form serves multiple purposes, including verification for social security benefits, student allowances, residence permits, and employment requirements. It must comply with both the Belgian Privacy Act and EU GDPR regulations regarding personal data protection. The document is typically issued by educational institutions and requires authentication from authorized representatives, containing detailed information about the student's enrollment, program details, and attendance period.
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1. Personal Information: Student's full name, date of birth, national registration number, and contact details
2. Educational Institution Details: Name, address, and registration number of the educational institution
3. Program Information: Details of the educational program, including program name, level, and academic year
4. Attendance Period: Start and end dates of the educational program or academic year being declared
5. Language of Instruction: Official declaration of the language in which education is provided
6. Student Status: Confirmation of full-time/part-time status and type of enrollment
7. Privacy Notice: GDPR-compliant statement about data processing and student rights
8. Declaration: Formal statement confirming the accuracy of provided information
9. Authentication: Signature sections for relevant parties (student/parent/guardian and institution representative)
1. Parental/Guardian Information: Required only for students under 18 or those legally represented by a guardian
2. Financial Aid Status: Include when the declaration is needed for scholarship or financial aid purposes
3. Special Educational Needs: Section detailing any special educational provisions or accommodations, when applicable
4. Previous Education: Details of prior education when relevant for program eligibility or transfer purposes
5. Residence Status: Required for international students or cross-community education situations
6. Community-Specific Requirements: Additional declarations required by specific Belgian communities (Flemish, French, or German)
1. Schedule A - Supporting Documents Checklist: List of required supporting documents that must accompany the declaration
2. Schedule B - Program Curriculum Overview: Detailed description of the educational program when required for specific purposes
3. Schedule C - Attendance Record: Detailed attendance information when required for social security or child benefit purposes
4. Appendix 1 - Terms and Conditions: Standard terms and conditions applying to the educational declaration
5. Appendix 2 - Privacy Policy: Detailed privacy policy and data processing information
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Social Security Officer
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Student Affairs Coordinator
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