The Employment Statement Letter is a mandatory document under Belgian law, implementing EU Directive 2019/1152 on transparent and predictable working conditions. This document must be provided to employees within specific timeframes set by law and contains all essential information about the employment relationship. The Employment Statement Letter serves as official documentation of employment terms, providing clarity and legal certainty for both parties. It's particularly important in Belgium where employment relationships are heavily regulated and must comply with both federal legislation and applicable collective bargaining agreements. The document is used at the commencement of employment or when significant changes occur in the employment relationship, ensuring transparency and legal compliance in the Belgian employment context.
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1. Employer Details: Full legal name, registered address, and business registration numbers of the employer
2. Employee Details: Full name, address, and national registration number of the employee
3. Position and Duties: Job title, role description, and main responsibilities
4. Start Date and Duration: Commencement date of employment and whether the contract is fixed-term or indefinite
5. Work Location: Primary workplace address and any mobility requirements
6. Working Hours: Regular working hours, schedule, and potential overtime arrangements
7. Remuneration: Base salary, payment frequency, method of payment, and any guaranteed bonuses
8. Leave Entitlement: Annual leave, public holidays, and other leave entitlements
9. Notice Period: Required notice periods for termination by either party
10. Collective Agreements: Reference to applicable collective bargaining agreements
11. Signature Block: Space for dates and signatures of both parties
1. Probationary Period: Include if a probationary period applies (note: since 2014, probationary periods are only possible for student contracts and temporary agency work in Belgium)
2. Company Car: Include if a company car is provided, specifying terms and conditions
3. Work From Home: Include if remote working arrangements are permitted, specifying conditions and frequency
4. Non-Compete Clause: Include if there are post-employment competition restrictions (subject to strict legal conditions in Belgium)
5. Intellectual Property: Include if the role involves creation of IP or use of company proprietary information
6. Benefits Package: Include if additional benefits such as meal vouchers, eco-vouchers, or group insurance are provided
7. Commission Structure: Include for sales positions or roles with variable compensation
8. Training Provisions: Include if specific training requirements or reimbursement conditions apply
1. Job Description: Detailed description of the role, responsibilities, and reporting lines
2. Benefits Summary: Detailed overview of all benefits and their terms
3. Company Policies: Reference to key company policies that form part of the employment relationship
4. Work Regulations: Copy or summary of applicable workplace regulations as required by Belgian law
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