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Freelance Retainer Contract Template for Belgium

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Key Requirements PROMPT example:

Freelance Retainer Contract

"I need a Freelance Retainer Contract under Belgian law for a software development consultant who will provide 80 hours of service per month starting March 2025, with specific provisions for intellectual property rights and code ownership."

Document background
This Freelance Retainer Contract is designed for use under Belgian law when a business requires ongoing professional services from a freelancer on a regular basis. It establishes a formal framework for a continuing professional relationship while maintaining the freelancer's independent status in compliance with Belgian self-employment regulations. The document includes essential provisions required by Belgian law regarding independent contractor status, social security obligations, and VAT requirements. This contract type is particularly suitable when companies need consistent access to specialized skills or services without creating an employment relationship. The agreement covers crucial aspects such as service scope, retainer fees, payment terms, intellectual property rights, and data protection obligations under both Belgian law and EU regulations.
Suggested Sections

1. Parties: Identification of the client and the freelancer, including full legal names, addresses, and relevant registration numbers (including VAT numbers)

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement, including 'Services', 'Deliverables', 'Retainer Fee', etc.

4. Scope of Services: Detailed description of the services to be provided under the retainer arrangement

5. Term and Commitment: Duration of the agreement and minimum commitment period

6. Retainer Fee and Payment Terms: Monthly retainer amount, payment schedule, invoicing requirements, and VAT considerations

7. Independent Contractor Status: Clear statement of freelancer's independent status and compliance with Belgian self-employment regulations

8. Service Levels: Expected availability, response times, and performance standards

9. Intellectual Property Rights: Ownership and transfer of work products created during the engagement

10. Confidentiality: Protection of confidential information and trade secrets

11. Data Protection: GDPR compliance and data processing obligations

12. Liability and Indemnification: Limitation of liability and indemnification obligations

13. Termination: Grounds for termination, notice periods, and consequences of termination

14. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, and amendments

Optional Sections

1. Non-Competition: Restrictions on competing activities during and after the engagement - optional based on industry sensitivity

2. Non-Solicitation: Restrictions on soliciting clients or employees - optional based on business risk

3. Insurance Requirements: Professional liability and other insurance requirements - optional based on service risk level

4. Substitute Services: Right to provide substitute personnel - optional based on service nature

5. Equipment and Resources: Provision of equipment and resources - optional based on service delivery requirements

6. Performance Reviews: Periodic review of services and KPIs - optional for long-term engagements

7. Training and Orientation: Required training or orientation processes - optional based on service complexity

Suggested Schedules

1. Schedule 1 - Detailed Service Description: Comprehensive list and description of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed breakdown of retainer fees, hourly rates for additional work, and expense policies

3. Schedule 3 - Service Levels: Detailed service level agreements including metrics and measurement methods

4. Schedule 4 - Key Personnel: List of key personnel involved in service delivery and their roles

5. Appendix A - Data Processing Agreement: GDPR-compliant data processing terms and conditions

6. Appendix B - Security Requirements: IT and data security requirements and protocols

7. Appendix C - Reporting Templates: Standard templates for activity reporting and invoicing

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Professional Services

Information Technology

Creative Industries

Management Consulting

Marketing and Communications

Digital Services

Business Advisory

Content Creation

Financial Services

Engineering Services

Healthcare Services

Education and Training

Relevant Teams

Legal

Human Resources

Procurement

Finance

Operations

Project Management Office

Information Technology

Marketing

Business Development

Compliance

Risk Management

Relevant Roles

Chief Executive Officer

Legal Counsel

Procurement Manager

Human Resources Director

Operations Manager

Project Manager

Department Head

Finance Director

Managing Director

Business Development Manager

IT Director

Creative Director

Marketing Manager

Contracts Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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