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Freelance Retainer Contract
"I need a Freelance Retainer Contract under Belgian law for a software development consultant who will provide 80 hours of service per month starting March 2025, with specific provisions for intellectual property rights and code ownership."
1. Parties: Identification of the client and the freelancer, including full legal names, addresses, and relevant registration numbers (including VAT numbers)
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Key terms used throughout the agreement, including 'Services', 'Deliverables', 'Retainer Fee', etc.
4. Scope of Services: Detailed description of the services to be provided under the retainer arrangement
5. Term and Commitment: Duration of the agreement and minimum commitment period
6. Retainer Fee and Payment Terms: Monthly retainer amount, payment schedule, invoicing requirements, and VAT considerations
7. Independent Contractor Status: Clear statement of freelancer's independent status and compliance with Belgian self-employment regulations
8. Service Levels: Expected availability, response times, and performance standards
9. Intellectual Property Rights: Ownership and transfer of work products created during the engagement
10. Confidentiality: Protection of confidential information and trade secrets
11. Data Protection: GDPR compliance and data processing obligations
12. Liability and Indemnification: Limitation of liability and indemnification obligations
13. Termination: Grounds for termination, notice periods, and consequences of termination
14. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, and amendments
1. Non-Competition: Restrictions on competing activities during and after the engagement - optional based on industry sensitivity
2. Non-Solicitation: Restrictions on soliciting clients or employees - optional based on business risk
3. Insurance Requirements: Professional liability and other insurance requirements - optional based on service risk level
4. Substitute Services: Right to provide substitute personnel - optional based on service nature
5. Equipment and Resources: Provision of equipment and resources - optional based on service delivery requirements
6. Performance Reviews: Periodic review of services and KPIs - optional for long-term engagements
7. Training and Orientation: Required training or orientation processes - optional based on service complexity
1. Schedule 1 - Detailed Service Description: Comprehensive list and description of services covered under the retainer
2. Schedule 2 - Fee Schedule: Detailed breakdown of retainer fees, hourly rates for additional work, and expense policies
3. Schedule 3 - Service Levels: Detailed service level agreements including metrics and measurement methods
4. Schedule 4 - Key Personnel: List of key personnel involved in service delivery and their roles
5. Appendix A - Data Processing Agreement: GDPR-compliant data processing terms and conditions
6. Appendix B - Security Requirements: IT and data security requirements and protocols
7. Appendix C - Reporting Templates: Standard templates for activity reporting and invoicing
Authors
Professional Services
Information Technology
Creative Industries
Management Consulting
Marketing and Communications
Digital Services
Business Advisory
Content Creation
Financial Services
Engineering Services
Healthcare Services
Education and Training
Legal
Human Resources
Procurement
Finance
Operations
Project Management Office
Information Technology
Marketing
Business Development
Compliance
Risk Management
Chief Executive Officer
Legal Counsel
Procurement Manager
Human Resources Director
Operations Manager
Project Manager
Department Head
Finance Director
Managing Director
Business Development Manager
IT Director
Creative Director
Marketing Manager
Contracts Manager
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