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HR Outsourcing Contract Agreement Template for Belgium

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Key Requirements PROMPT example:

HR Outsourcing Contract Agreement

"I need an HR Outsourcing Contract Agreement for a Belgian pharmaceutical company that will outsource all HR functions except recruitment, with special attention to GDPR compliance and data protection for sensitive employee medical information."

Document background
The HR Outsourcing Contract Agreement is essential for organizations operating in Belgium that wish to externalize their human resources functions to specialized service providers. This document is particularly relevant in today's business environment where companies seek to optimize operations and access specialized HR expertise while ensuring compliance with Belgian employment law, social security regulations, and data protection requirements. The agreement covers crucial aspects such as payroll administration, recruitment, training, employee relations, and HR policy management, while incorporating specific Belgian legal requirements including works council consultations and social law compliance. It is designed to protect both parties' interests while ensuring transparent service delivery and maintaining high standards of HR management.
Suggested Sections

1. Parties: Identification of the service provider and the client company

2. Background: Context of the agreement and brief description of parties' business activities

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of HR services to be provided

5. Service Provider's Obligations: Key responsibilities and commitments of the HR service provider

6. Client's Obligations: Responsibilities and commitments of the client company

7. Data Protection and GDPR Compliance: Obligations regarding personal data processing and protection

8. Service Levels: Performance standards and metrics for service delivery

9. Fees and Payment Terms: Pricing structure, payment schedule, and related terms

10. Confidentiality: Protection of confidential information and trade secrets

11. Intellectual Property Rights: Ownership and usage rights of IP related to services

12. Liability and Indemnification: Allocation of risks and responsibilities between parties

13. Term and Termination: Duration of agreement and termination provisions

14. Governing Law and Jurisdiction: Confirmation of Belgian law application and dispute resolution

15. General Provisions: Standard boilerplate clauses including force majeure, notices, etc.

Optional Sections

1. Transition Services: Details of service transition at start and end of contract, used for complex HR operations

2. Business Continuity: Disaster recovery and business continuity provisions, important for critical HR functions

3. Audit Rights: Client's rights to audit service provider, recommended for large-scale operations

4. Non-Solicitation: Restrictions on hiring each other's employees, useful for protecting key personnel

5. Insurance Requirements: Specific insurance coverage requirements, important for high-risk services

6. Subcontracting: Terms for allowing/restricting subcontracting of services, useful for complex service arrangements

7. Change Control: Process for implementing changes to services, important for long-term contracts

Suggested Schedules

1. Schedule 1 - Services Description: Detailed breakdown of HR services to be provided

2. Schedule 2 - Service Levels and KPIs: Specific performance metrics and measurement criteria

3. Schedule 3 - Fee Schedule: Detailed pricing structure and payment terms

4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms

5. Schedule 5 - Implementation Plan: Timeline and milestones for service implementation

6. Schedule 6 - Key Personnel: List of key staff from both parties responsible for contract delivery

7. Schedule 7 - Required Policies and Procedures: Specific HR policies and procedures to be followed

8. Appendix A - Technical Requirements: Technical specifications for any HR systems or platforms

9. Appendix B - Security Requirements: Security standards and protocols for data protection

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










































Clauses



































Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Professional Services

Telecommunications

Construction

Energy

Transportation

Education

Hospitality

Real Estate

Media and Entertainment

Pharmaceutical

Relevant Teams

Human Resources

Legal

Procurement

Finance

Operations

Compliance

Risk Management

Information Technology

Executive Leadership

Administrative Services

Data Protection

Relevant Roles

HR Director

Chief Human Resources Officer

Legal Counsel

Procurement Manager

Operations Director

Chief Financial Officer

HR Operations Manager

Compliance Officer

Data Protection Officer

HR Business Partner

Chief Executive Officer

Contract Manager

Risk Manager

HR Service Delivery Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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