Standard Release Form

Standard Release Form Template for Belgium

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Key Requirements PROMPT example:

"I need a Standard Release Form for our upcoming international tech conference in March 2025, where we'll be photographing and filming attendees for marketing materials and social media content, with the form available in both English and Dutch."

Document background

The Standard Release Form is a crucial legal document used in Belgium when organizations need to obtain formal permission to use an individual's personal content, image, or testimonial. This document is essential for compliance with Belgian privacy laws and GDPR requirements, particularly in situations involving photography, videography, testimonials, or any other capture and use of personal content. The form typically includes detailed provisions about the scope of use, duration, territory, and specific purposes for which the content may be used. It's designed to protect both the individual's rights and the organization's interests while ensuring all necessary consents are obtained in accordance with Belgian legal requirements. The Standard Release Form is particularly important in today's digital age where content can be used across multiple platforms and jurisdictions.

Suggested Sections

1. Parties: Identification of the person giving consent (Releasor) and the party receiving the rights (Releasee), including full legal names and addresses

2. Background: Brief context explaining the purpose of the release form and the relationship between the parties

3. Definitions: Key terms used in the document, including 'Content', 'Materials', 'Purpose', and 'Territory'

4. Grant of Rights: Clear statement of the rights being granted and the scope of the release

5. Consent and Authorization: Explicit consent statements covering use of name, image, voice, or other materials

6. Data Protection: GDPR-compliant provisions regarding the processing of personal data

7. Duration: Time period for which the release is valid

8. Governing Law: Specification of Belgian law as governing law and jurisdiction

9. Execution: Signature blocks and date of execution

Optional Sections

1. Compensation: Details of any payment or consideration, used when the release is not gratuitous

2. Moral Rights: Specific provisions regarding moral rights under Belgian law, needed for creative works

3. Territory Restrictions: Geographic limitations on the release, if not worldwide

4. Revocation Rights: Terms under which consent can be withdrawn, particularly relevant for data protection

5. Minor Provisions: Additional clauses required when the releasor is under 18, including parental consent

6. Commercial Use: Specific provisions for commercial exploitation, if applicable

Suggested Schedules

1. Schedule 1 - Description of Materials: Detailed description of content, images, or materials covered by the release

2. Schedule 2 - Permitted Uses: Specific list of authorized uses and purposes

3. Appendix A - Consent Form: Separate GDPR-compliant consent form for data processing, if required

4. Appendix B - Parent/Guardian Consent: Additional consent form for minors, when applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

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Media and Entertainment

Advertising and Marketing

Education

Corporate Communications

Event Management

Public Relations

Healthcare

Sports and Recreation

Non-profit Organizations

Publishing

Digital Content Creation

Professional Services

Relevant Teams

Legal

Compliance

Marketing

Communications

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Public Relations

Digital Media

Content Creation

Brand Management

Social Media

Event Management

Corporate Affairs

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Legal Counsel

Privacy Officer

Marketing Manager

Communications Director

Event Coordinator

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Content Manager

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Digital Media Coordinator

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Compliance Officer

Brand Manager

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Photography Director

Video Production Manager

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