The Beneficial Owner Declaration Form is a crucial compliance document required under Canadian federal legislation, specifically aligned with the Canada Business Corporations Act and anti-money laundering regulations. It is used when establishing new business relationships with financial institutions, during corporate filings, or when updating ownership information for regulatory purposes. The form requires detailed disclosure of individuals who possess significant ownership or control (typically 25% or more) of a legal entity, including their personal information, ownership percentages, and methods of control. This document plays a vital role in Canada's efforts to enhance corporate transparency, prevent financial crime, and maintain accurate beneficial ownership records. It must be regularly updated when ownership changes occur and may need to be accompanied by supporting documentation to verify the declared information.
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1. Declaration Details: Date and purpose of the declaration, including the name of the requesting institution or authority
2. Entity Information: Legal name, registration number, jurisdiction of incorporation, and business address of the entity for which beneficial ownership is being declared
3. Declarant Information: Details of the person making the declaration, including their name, position, and authority to make the declaration
4. Beneficial Ownership Information: Details of all beneficial owners meeting the threshold (25% or more ownership/control), including full legal name, date of birth, address, nationality, and nature/extent of ownership
5. Control Structure: Description of how control is exercised, including direct/indirect ownership, voting rights, and other control mechanisms
6. Tax Residency Declaration: Information about the tax residency status of beneficial owners
7. Certification: Formal declaration of accuracy and completeness of information provided
8. Signature Block: Space for signature, date, and witness information
1. Intermediate Entities: Details of any intermediate entities in the ownership chain, used when ownership structure involves multiple corporate layers
2. Joint Ownership Declaration: Additional section for cases where beneficial ownership is shared between multiple parties
3. Nominee Arrangements: Declaration of any nominee arrangements or trust structures, if applicable
4. PEP Declaration: Declaration regarding Politically Exposed Person status of beneficial owners, required for financial institution filings
5. Change Notification Commitment: Commitment to notify of any changes in beneficial ownership, often required by financial institutions
1. Schedule A - Ownership Structure Chart: Visual representation of the ownership and control structure
2. Schedule B - Supporting Documentation List: List of documents provided to verify beneficial ownership (e.g., share certificates, trust deeds)
3. Schedule C - Additional Beneficial Owners: Continuation sheet for additional beneficial owners if space in main form is insufficient
4. Schedule D - Corporate Chain Details: Detailed information about intermediate entities in complex corporate structures
5. Appendix 1 - Identity Verification Documents: Copies or details of identity verification documents for beneficial owners
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