A Probation Period Termination Notice is a crucial document used when an employer decides to end an employment relationship during or at the conclusion of a probationary period. In the Canadian legal context, while employers generally have more flexibility to terminate during probation, they must still ensure compliance with minimum employment standards and human rights legislation. This document should be used when an employee has not met the requirements of their role during probation, or when the employment relationship is not deemed suitable to continue. The notice typically includes essential information such as the termination date, final pay details, and property return requirements. It's important to note that while probationary periods are common in Canadian employment relationships, the specific requirements and implications of probationary termination may vary by province and territory.
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1. Letterhead and Date: Company letterhead with full legal name, address, and current date
2. Employee Information: Full name and address of the employee
3. Subject Line: Clear indication that this is a Probation Period Termination Notice
4. Termination Statement: Clear statement of the decision to terminate employment during the probationary period
5. Effective Date: Specific date when the termination takes effect
6. Return of Company Property: List of company property to be returned by the employee
7. Final Pay Information: Details of final pay, including any outstanding wages, vacation pay, or other entitlements
8. Signature Block: Space for authorized company representative's signature, name, and title
1. Reason for Termination: Brief explanation of termination reasons - included when providing feedback is standard practice or required by local law
2. Benefits Information: Information about continuation or termination of benefits - included if employee had benefits during probation
3. Reference Policy: Statement about company's policy on providing references - included if company has specific reference policies
4. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - included if employee had access to sensitive information
5. Resignation Option: Option for employee to resign instead of termination - included when offering this alternative is appropriate
6. Exit Interview: Information about exit interview arrangements - included if company policy requires exit interviews
1. Final Pay Statement: Detailed breakdown of final payment including all entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Forms: Required forms for termination of benefits coverage
4. Record of Employment: Copy of ROE confirmation or information about when it will be provided
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