The Hire Letter is a crucial document in Swiss employment relationships, used when formally offering employment and establishing the contractual relationship between employer and employee. It combines the legal requirements of Swiss employment law with a more accessible letter format, making it suitable for most standard employment situations. The document must comply with the Swiss Code of Obligations and other relevant employment legislation, while clearly outlining essential terms such as position, salary, working hours, and notice periods. Typically used at the final stage of the recruitment process, the Hire Letter serves as both a formal job offer and, once signed, the binding employment contract. It's particularly common in Swiss business practice due to its combination of legal completeness and professional presentation.
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1. Letterhead and Date: Company letterhead, address, and date of the letter
2. Employee Details: Full name and address of the employee
3. Position and Start Date: Job title, role description, and employment start date
4. Employment Type: Whether the position is permanent or fixed-term, full-time or part-time
5. Workplace Location: Primary work location and any flexibility arrangements
6. Compensation: Base salary, payment frequency, and currency
7. Working Hours: Standard working hours per week and work schedule
8. Probationary Period: Length of probationary period and notice requirements during this time
9. Vacation and Holidays: Annual leave entitlement and public holiday provisions
10. Social Insurance: Mandatory social security contributions and insurance coverage
11. Notice Period: Notice period for termination of employment
12. Confidentiality: Basic confidentiality obligations
13. Governing Law: Reference to Swiss law governance
14. Acceptance: Signature blocks for both parties
1. Bonus Structure: Include when offering variable compensation or performance-based bonuses
2. Benefits Package: Include when offering additional benefits beyond statutory requirements
3. Remote Work Provisions: Include when allowing regular work from home or remote work
4. Language Requirements: Include when specific language skills are required for the position
5. Non-Competition: Include for senior positions or roles with access to sensitive information
6. Intellectual Property: Include for creative or technical roles involving IP creation
7. Travel Requirements: Include when the role involves regular business travel
8. Training Commitments: Include when specific training or development programs are mandatory
9. Car Allowance: Include when providing a company car or car allowance
10. Special Permits: Include when work permits or special licenses are required
1. Job Description: Detailed description of roles, responsibilities, and reporting lines
2. Benefits Summary: Detailed overview of all benefits and insurance coverage
3. Company Policies: Reference to key company policies that form part of employment terms
4. Bonus Scheme Details: If applicable, detailed explanation of variable compensation structure
5. Work Regulations: Reference to or copy of applicable work regulations (if company has more than 50 employees)
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Healthcare
Pharmaceutical
Professional Services
Retail
Hospitality
Education
Construction
Insurance
Telecommunications
Logistics
Consumer Goods
Energy
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Business Development
Strategy
Corporate Communications
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Operating Officer
Department Manager
Project Manager
Software Engineer
Financial Analyst
Human Resources Manager
Marketing Specialist
Sales Representative
Administrative Assistant
Research Scientist
Product Manager
Customer Service Representative
Business Analyst
Operations Manager
Account Manager
Technical Support Specialist
Quality Assurance Engineer
Data Analyst
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