A Landlord Reference Letter is a essential document in the Swiss rental market, typically requested during tenant application processes. This document provides prospective landlords with verified information about a potential tenant's rental history, including their payment reliability, property maintenance habits, and compliance with lease terms. The letter must comply with Swiss federal regulations, including the Code of Obligations (OR) and Data Protection Act (FADP), ensuring that personal information is handled appropriately while providing meaningful insights for tenant screening. Landlord Reference Letters are particularly important in Switzerland's competitive rental market, where landlords rely heavily on documented rental histories for tenant selection. The document should be objective, factual, and focus on relevant aspects of the tenancy while respecting privacy rights.
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1. Letterhead and Date: Current date and landlord's contact information including name, address, and contact details
2. Recipient Information: Address line with 'To Whom It May Concern' or specific recipient details if known
3. Tenant Identification: Former tenant's full name and relevant rental property address
4. Tenancy Period: Precise dates of when the tenancy began and ended
5. Rental Payment History: Statement regarding rent payment reliability and timeliness
6. Property Care: Information about how the tenant maintained the property during their tenancy
7. Lease Compliance: Statement about adherence to lease terms and house rules
8. Closing Statement: Willingness to provide further information and landlord's signature block
1. Reason for Moving: Include when the move was amicable and can positively support the tenant's application
2. Neighbor Relations: Add when there is positive feedback about the tenant's relationship with neighbors
3. Rental Amount: Include only if specifically requested and tenant has given consent
4. Family/Occupant Details: Add when relevant and with tenant's consent, especially for family-oriented properties
5. Pet Information: Include if the tenant had authorized pets and their care was exemplary
1. Proof of Rent Payments: Optional attachment showing rent payment history (with tenant's consent)
2. Property Condition Reports: Optional attachment of entry and exit inspection reports if relevant
3. Tenant Authorization: Written consent from tenant to share specific personal information
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Student Housing
Social Housing
Corporate Housing
Rental Market
Relevant Teams
Property Management
Leasing
Real Estate Administration
Housing Administration
Tenant Relations
Residential Leasing
Administrative Support
Facilities Management
Operations
Relevant Roles
Property Manager
Rental Agent
Real Estate Administrator
Housing Officer
Tenant Relations Manager
Leasing Coordinator
Property Administrator
Real Estate Manager
Housing Manager
Facility Manager
Administrative Assistant
Tenant Screening Specialist
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