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The Payment Received Letter is a critical business document used in Swiss commercial transactions to formally acknowledge the receipt of payment. This document type is particularly important in the Swiss business environment, where detailed documentation of financial transactions is required under the Swiss Code of Obligations. The letter serves multiple purposes: it provides the payer with legal proof of payment, helps maintain accurate financial records, and can be used for audit purposes. A Payment Received Letter typically includes specific details about the transaction, such as payment amount, date, method, and purpose, and may also address VAT considerations when applicable. It's particularly valuable in situations involving significant transactions, ongoing business relationships, or where formal documentation of payment receipt is required for legal or accounting purposes.

1. Letter Header: Company letterhead, date, and recipient's address details

2. Reference Line: Clear reference to relevant invoice numbers, contract numbers, or other identifying information

3. Payment Details: Specific amount received, currency, date of receipt, and method of payment

4. Purpose of Payment: Clear statement of what the payment was for, linking it to specific goods, services, or obligations

5. Confirmation Statement: Formal confirmation of receipt and whether this represents partial or full payment

6. Signature Block: Authorized signatory details and signature