The Authorization Letter To Whom It May Concern is a crucial legal instrument under German law used when an individual or entity needs to delegate authority to another party for various purposes. This document, regulated by the German Civil Code (BGB), is commonly required in situations where the authorized person needs to conduct business, handle administrative matters, or represent the authorizer's interests with multiple unknown future parties. The letter must include specific elements to be legally valid, such as clear identification of parties, scope of authority, and duration. It's particularly useful when the authorizer cannot be present for certain transactions or when ongoing representation is needed across different situations and with various third parties. The document's "To Whom It May Concern" format makes it versatile for presentation to multiple parties while maintaining its legal validity under German jurisdiction.
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1. Place and Date: Current location and date of the authorization letter
2. Subject Line: Clear indication that this is an Authorization Letter ('To Whom It May Concern')
3. Authorizer Details: Full name, address, and identification details of the person granting authorization
4. Authorized Person Details: Full name, address, and identification details of the person being authorized
5. Authorization Statement: Clear and specific declaration of the powers being granted
6. Scope of Authority: Detailed description of what actions the authorized person may take
7. Duration: Validity period of the authorization
8. Signature Block: Space for authorizer's signature, name, and date
1. Witness Section: Section for witness details and signature, used when additional verification is required or preferred
2. Revocation Clause: Statement regarding the right to revoke the authorization, included when the authorization is not intended to be irrevocable
3. Substitute Authorization: Clause allowing or prohibiting the authorized person to delegate their authority to others
4. Governing Law: Explicit statement of applicable law, particularly important if the letter might be used internationally
5. Notarization Block: Space for notary details and stamp, required when official authentication is needed
1. Copy of Identification Documents: Attached copies of valid ID documents of the authorizer and authorized person
2. Specific Instructions: Detailed list of specific tasks or transactions covered by the authorization, if too extensive for main body
3. Additional Requirements: Any specific forms or documents required by particular institutions where the letter will be used
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Healthcare
Real Estate
Legal Services
Education
Corporate Services
Government and Public Administration
Travel and Tourism
Insurance
Retail
Relevant Teams
Legal
Administration
Human Resources
Compliance
Operations
Finance
Executive Office
Procurement
Corporate Secretariat
Risk Management
Relevant Roles
Legal Counsel
Administrative Manager
Human Resources Director
Compliance Officer
Business Development Manager
Personal Assistant
Corporate Secretary
Operations Manager
Finance Manager
Property Manager
Executive Assistant
Travel Coordinator
Procurement Manager
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