The Quit Notice Letter (K眉ndigungsschreiben) is a crucial document in German employment law that formally terminates an employment relationship. It must be used whenever an employer wishes to end an employment contract in accordance with German legal requirements. The document needs to meet strict formal criteria set forth in the German Civil Code (BGB), including written form requirement (Schriftformerfordernis), clear termination declaration, and proper notice periods. The letter should be drafted with careful consideration of the Protection Against Unfair Dismissal Act (K眉ndigungsschutzgesetz) and other relevant employment regulations. It serves as legal evidence of the termination and its timing, and improper execution can result in the termination being invalid under German law.
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1. Sender Details: Full name and address of the employer/company
2. Recipient Details: Full name and address of the employee
3. Date: Current date when the notice is being issued
4. Subject Line: Clear indication that this is a termination notice (K眉ndigung des Arbeitsverh盲ltnisses)
5. Main Declaration: Clear and unambiguous statement of termination with reference to the employment contract
6. Termination Date: Specific date when the employment relationship will end, considering statutory notice periods
7. Signature Block: Space for signature, name and title of the authorized person
1. Reference to Legal Basis: Include when termination is based on specific legal grounds or company agreements
2. Garden Leave: Include if the employee is to be released from work duties during the notice period (Freistellung)
3. Return of Company Property: Include if there are specific company items to be returned
4. Final Settlement Notice: Include information about final salary payment and vacation days settlement
5. Reference Letter Request: Include when offering to provide a work reference letter (Arbeitszeugnis)
6. Acknowledgment Section: Include when receipt confirmation is required for documentation purposes
1. Power of Attorney: If the letter is signed by a representative, attach the power of attorney (Vollmacht)
2. Receipt Confirmation: Optional attachment for employee to confirm receipt of the termination notice
3. Company Property List: Optional detailed list of company items to be returned
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