A Contact Form Privacy Policy is essential for any organization operating in Denmark that collects personal data through online contact forms. This document is required under both the EU General Data Protection Regulation (GDPR) and Danish Data Protection Act (Databeskyttelsesloven) to ensure transparency in data processing activities. The policy needs to be implemented when an organization uses contact forms on their website or digital platforms to collect information from users. It must detail the types of personal data collected, purposes of collection, legal bases for processing, data retention periods, and data subject rights. The document serves as a crucial tool for maintaining compliance with Danish and EU privacy laws while building trust with users by demonstrating commitment to data protection principles.
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Key Requirements PROMPT example:
Contact Form Privacy Policy
I need a Contact Form Privacy Policy for my Danish e-commerce website that will launch in March 2025, which will collect customer data for both order processing and marketing purposes, with potential data sharing with EU-based fulfillment partners.
1. Introduction: Overview of the policy's purpose and scope, including identity and contact details of the data controller
2. Types of Personal Data We Collect: Detailed list of personal data categories collected through the contact form
3. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing the collected personal data
4. How We Use Your Information: Description of the purposes for which the collected personal data will be used
5. Data Retention: Information about how long personal data will be stored and criteria for determining retention periods
6. Your Rights: Explanation of data subject rights under GDPR and Danish law, including how to exercise them
7. Data Security: Overview of measures taken to protect personal data
8. Contact Information: Details for contacting the data controller and, if applicable, the Data Protection Officer
1. International Data Transfers: Required if personal data is transferred outside the EU/EEA, including details of transfer mechanisms and safeguards
2. Automated Decision Making: Required if any automated decision-making or profiling is performed using the contact form data
3. Cookie Policy: Required if the contact form uses cookies or similar tracking technologies
4. Third-Party Processing: Required if third-party service providers process the contact form data
5. Marketing Communications: Required if the contact form data may be used for marketing purposes
1. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
2. List of Data Processors: Complete list of third-party data processors and their roles, if applicable
3. Data Processing Activities: Detailed breakdown of specific processing activities and their purposes
Authors
Relevant legal definitions
Clauses
Relevant Industries
E-commerce
Professional Services
Healthcare
Education
Financial Services
Technology
Retail
Consulting
Manufacturing
Non-profit Organizations
Government Services
Real Estate
Tourism and Hospitality
Media and Entertainment
Relevant Teams
Legal
Compliance
Information Technology
Information Security
Marketing
Customer Service
Operations
Risk Management
Digital
Data Protection
Relevant Roles
Data Protection Officer
Privacy Officer
Legal Counsel
Compliance Manager
IT Security Manager
Website Administrator
Marketing Manager
Customer Service Manager
Operations Director
Chief Technology Officer
Chief Legal Officer
Chief Privacy Officer
Information Security Officer
Risk Manager
Digital Compliance Specialist
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骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
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Organizational security
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Innovation in privacy:
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