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The Contract Renewal Proposal is a crucial document used when an existing contractual relationship approaches its termination date and parties wish to continue their business relationship. This document type is specifically designed to comply with Danish legal requirements and business practices, serving as a formal proposal for extending or modifying an existing agreement. It is typically used in ongoing business relationships where there is a need to update terms, adjust pricing, or modify service levels while maintaining the fundamental structure of the original agreement. The proposal should clearly reference the original contract, specify any proposed changes, and outline the renewal process, ensuring all modifications align with Danish contract law and industry-specific regulations. This document type is particularly important in maintaining business continuity while providing an opportunity to update contractual terms to reflect current market conditions and business needs.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Reference Line: Clear reference to the original contract number/identifier

3. Opening Salutation: Formal greeting to the appropriate contact person

4. Original Agreement Reference: Brief description of the existing agreement, including its effective date and parties

5. Renewal Proposal: Clear statement of the proposed renewal terms, including duration and any modifications

6. Key Terms: Summary of any key terms that will continue or change in the renewal period

7. Renewal Process: Steps required to accept the renewal and relevant deadlines

8. Contact Information: Details of who to contact for questions or discussion

9. Closing: Professional closing with signature block and company details