A Proposal Quotation is a crucial commercial document used in Danish business transactions when a supplier wants to make a formal offer to provide goods or services to a potential customer. This document type must comply with Danish commercial law requirements, including the Danish Contracts Act and VAT regulations. The Proposal Quotation should include comprehensive information about pricing (including VAT treatment), delivery terms, payment conditions, and the validity period of the offer. It serves as the foundation for contract formation under Danish law and, when accepted within the stated validity period, creates a binding agreement between the parties. The document is particularly important in B2B transactions and must be drafted with attention to Danish legal requirements regarding commercial offers and price transparency.
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Key Requirements PROMPT example:
Proposal Quotation
I need a Proposal Quotation for providing IT consulting services to a Danish municipality, including cloud migration services and staff training, with delivery planned for March 2025; the document must comply with public sector procurement requirements.
1. Company Information: Quotation provider's full legal name, registration number (CVR), address, and contact details
2. Client Details: Prospective client's name, address, and relevant contact information
3. Quote Reference: Unique quotation number and date of issue
4. Scope of Offering: Detailed description of products/services being quoted
5. Pricing Details: Itemized pricing, including unit prices, quantities, and total amounts (all amounts in DKK and clearly stating whether they include or exclude VAT)
6. Validity Period: Clear statement of how long the quotation remains valid
7. Payment Terms: Payment conditions, methods, and timing
8. Delivery Terms: Delivery timeframes, conditions, and any Incoterms if applicable
1. Technical Specifications: Detailed technical specifications when quoting for technical products or complex services
2. Installation Services: Include when installation or setup services are part of the offering
3. Warranty Information: When offering products with warranty coverage
4. Training Provisions: When training services are included or available as an option
5. Maintenance Services: When ongoing maintenance services are offered
6. Volume Discounts: When offering pricing tiers based on volume
7. Terms and Conditions: General terms and conditions when the quotation is complex or high-value
1. Product Specifications: Detailed technical specifications and product documentation
2. Price List: Comprehensive price list including options and variations
3. Service Level Details: Detailed service levels and performance metrics if applicable
4. Terms and Conditions: Company's standard terms and conditions
5. Supporting Documentation: Product certifications, compliance documents, or other relevant technical documentation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Professional Services
Information Technology
Wholesale Trade
Retail
Engineering
Consulting
Industrial Equipment
Consumer Goods
Transportation and Logistics
Healthcare Equipment
Energy and Utilities
Relevant Teams
Sales
Legal
Finance
Commercial
Operations
Business Development
Procurement
Contract Administration
Project Management
Pricing
Business Unit
Relevant Roles
Sales Manager
Business Development Manager
Commercial Director
Procurement Manager
Contract Administrator
Legal Counsel
Financial Controller
Account Executive
Project Manager
Pricing Analyst
Business Unit Director
Operations Manager
Commercial Manager
Bid Manager
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