The Request for Proposal Tender document is a crucial procurement instrument used in Denmark when organizations need to procure complex goods, services, or works through a structured competitive process. It is particularly relevant when the procurement requires detailed technical solutions, innovative approaches, or significant value contracts that must comply with Danish procurement law and EU directives. This document type is essential for both public and private sector procurement in Denmark, though public sector use must strictly adhere to the Danish Public Procurement Act (Udbudsloven). The RFP Tender includes comprehensive technical specifications, evaluation criteria, legal requirements, and process rules, ensuring a fair and transparent selection process while maintaining compliance with Danish competition law and EU procurement principles. It is commonly used for projects where price is not the only selection criterion and where qualitative aspects need to be evaluated alongside commercial terms.
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Key Requirements PROMPT example:
Request For Proposal Tender
I need a Request for Proposal Tender document under Danish law for procuring IT infrastructure services for our healthcare facility, including cloud storage and cybersecurity systems, with the tender process to begin in March 2025.
1. Introduction: Overview of the contracting authority and the purpose of the RFP
2. Tender Process Overview: Timeline, submission requirements, and key dates for the tender process
3. Scope of Requirements: Detailed description of the goods/services being procured and technical specifications
4. Qualification Criteria: Minimum requirements for bidders including technical, financial, and professional capabilities
5. Evaluation Criteria: Detailed explanation of how proposals will be evaluated, including scoring methodology
6. Submission Requirements: Format, content, and delivery instructions for proposal submissions
7. Commercial Terms: Key commercial requirements including pricing structure and payment terms
8. Contract Terms: Essential contract terms that will govern the resulting agreement
9. Process Rules: Rules governing communication, clarifications, and modifications during the tender process
10. Legal Requirements: Mandatory legal requirements including tax compliance, insurance, and regulatory matters
1. Site Visit Requirements: Details of mandatory or optional site visits - include when physical inspection of facilities is relevant
2. Environmental Requirements: Specific environmental criteria and certifications - include for environmentally sensitive projects
3. Social Value Criteria: Requirements for social value contribution - include for public sector projects with social impact objectives
4. Innovation Partnership: Framework for innovative solutions - include when seeking novel or developmental solutions
5. Subcontracting Requirements: Rules and requirements for subcontracting - include for complex projects likely to involve multiple suppliers
6. Security Requirements: Special security clearances or requirements - include for sensitive or high-security projects
1. Technical Specifications: Detailed technical requirements and specifications
2. Pricing Schedule: Template for submission of pricing information
3. Response Templates: Standard forms for technical and commercial responses
4. Draft Contract: Proposed contract terms and conditions
5. Service Level Agreement: Performance metrics and service levels
6. Compliance Matrix: Template for bidders to confirm compliance with requirements
7. Reference Project Template: Format for submitting details of relevant previous projects
8. Key Personnel Template: Format for submitting information about key team members
9. Declaration Forms: Standard forms for various required declarations including conflicts of interest
10. GDPR Requirements: Data protection and privacy requirements and compliance forms
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Construction
Information Technology
Healthcare
Transportation
Energy
Telecommunications
Environmental Services
Education
Defense
Infrastructure
Professional Services
Manufacturing
Utilities
Research and Development
Relevant Teams
Procurement
Legal
Finance
Operations
Technical
Compliance
Risk Management
Commercial
Supply Chain
Project Management
Business Development
Quality Assurance
Relevant Roles
Procurement Manager
Legal Counsel
Contract Manager
Technical Director
Project Manager
Compliance Officer
Bid Manager
Chief Financial Officer
Commercial Director
Operations Director
Supply Chain Manager
Risk Manager
Category Manager
Tender Specialist
Chief Procurement Officer
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