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Extension Of Time Letter
1. Letter Header: Company letterhead, date, reference numbers, and addressee details
2. Project Reference: Clear identification of the project, contract reference number, and relevant dates
3. Subject Line: Clear indication that this is an Extension of Time Request
4. Contract Reference: Reference to specific contract clauses allowing for time extensions
5. Current Situation: Brief description of the current project status and completion date
6. Extension Request: Clear statement of the additional time being requested
7. Justification: Detailed explanation of the events or circumstances necessitating the extension
8. Impact Analysis: Specific details of how the delay events have affected the project timeline
9. Mitigation Measures: Description of steps taken or proposed to minimize delay impact
10. Closing: Request for review and approval, with space for signature and contact details
1. Cost Implications: Include when the delay events have associated cost impacts that need to be addressed
2. Resource Reallocation: Include when the extension requires significant changes to resource scheduling
3. Third Party Impacts: Include when the extension affects other contractors or stakeholders
4. Alternative Solutions: Include when proposing alternative approaches to mitigate the delay
5. Previous Extensions: Include when referencing previously granted extensions on the same project
1. Delay Event Timeline: Detailed chronological listing of delay events and their duration
2. Updated Project Schedule: Revised project schedule showing the impact of the delay
3. Supporting Documentation: Relevant correspondence, photos, weather records, or other evidence supporting the delay claim
4. Impact Analysis Report: Detailed analysis of the delay impact on the critical path
5. Technical Documentation: Any technical documents or reports supporting the cause of delay
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