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Probation Extension Letter Template for Denmark

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Probation Extension Letter

Document background
The Probation Extension Letter is a crucial document used in Danish employment contexts when an employer needs additional time to evaluate an employee's suitability for a position beyond the initial probation period. This document is typically used when the initial probation period (usually up to 3 months under Danish law) has not provided sufficient opportunity to fully assess the employee's performance, or when the employee requires additional time to demonstrate improvement in specific areas. The letter must comply with Danish employment law, particularly the Danish Salaried Employees Act and the Act on the Employer's Obligation to Inform Employees of the Conditions Applicable to the Employment Relationship. It should clearly state the extension duration, reasons, and any modified terms while ensuring all changes are mutually agreed upon and documented properly.
Suggested Sections

1. Letter Header: Company letterhead, date, and employee's contact details

2. Subject Line: Clear indication that this is a Probation Extension Letter

3. Original Employment Terms Reference: Reference to the original employment contract and current probation period

4. Extension Details: Specific details about the length of the extension and new end date of the probation period

5. Reason for Extension: Brief explanation of why the probation period needs to be extended

6. Confirmation of Other Terms: Statement confirming all other employment terms remain unchanged

7. Acknowledgment and Agreement: Space for both employer and employee signatures to confirm mutual agreement to the extension

Optional Sections

1. Performance Improvement Goals: Specific areas of improvement or objectives to be achieved during the extended probation period, used when the extension is related to performance concerns

2. Support Measures: Description of any additional support, training, or resources that will be provided during the extended period

3. Review Schedule: Proposed schedule for progress reviews during the extended probation period, included when regular monitoring is required

4. Legal Rights Statement: Additional clarification of employee's legal rights under Danish law, included when requested by legal counsel or HR

Suggested Schedules

1. Performance Criteria: Detailed list of performance expectations and success metrics for the extended probation period, if applicable

2. Training Plan: Outline of any specific training or development activities planned during the extension period

3. Original Contract Extract: Copy of relevant sections from the original employment contract relating to the probation period

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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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