The Terminating A Commercial Lease Letter is a crucial document used in Danish commercial property relations when either a landlord or tenant wishes to end their lease agreement. This document must comply with the Danish Business Lease Act (Erhvervslejeloven) and related property legislation, ensuring all legal requirements are met for a valid termination. It is typically used when a fixed-term lease is being terminated early (with mutual agreement or based on specific provisions), when a periodic lease is being ended with proper notice, or when termination occurs due to breach of contract. The letter must include specific details such as property identification, termination date, reference to the original lease, and handover requirements. Proper documentation and timing are essential, as Danish law has strict requirements regarding notice periods and the format of such communications.
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Key Requirements PROMPT example:
Terminating A Commercial Lease Letter
I need a Commercial Lease Termination Letter for our retail store at Vestergade 12, Copenhagen, as we're relocating our business; we need to terminate the lease early with a proposed end date of March 31, 2025, and include provisions for restoration of the premises.
1. Sender Details: Full legal name and address of the landlord/tenant sending the termination notice
2. Recipient Details: Full legal name and address of the party receiving the termination notice
3. Property Identification: Clear identification of the leased premises including full address and any relevant property registration numbers
4. Lease Reference: Reference to the original lease agreement including its date and any amendments
5. Termination Declaration: Clear and unambiguous statement of intent to terminate the lease
6. Termination Date: Specific date when the lease will terminate, ensuring compliance with notice periods required by Danish law
7. Legal Basis: Reference to relevant clause in lease agreement or applicable law permitting the termination
8. Handover Requirements: Basic information about property inspection and key return procedures
9. Signature Block: Space for date and signature of the terminating party
1. Outstanding Payments: Section addressing any rent arrears or other outstanding payments to be settled
2. Property Restoration: Details about specific restoration requirements if the property condition needs to be addressed
3. Security Deposit: Information about the return of security deposit and any deductions
4. Utilities Transfer: Instructions regarding the transfer or termination of utility accounts
5. Early Termination Fee: If applicable, details of any early termination fees or penalties
6. Forwarding Address: New address for future correspondence and deposit return
1. Property Condition Report: Current condition assessment of the property, if required
2. Outstanding Payments Schedule: Detailed list of any unpaid rent or other charges
3. Original Lease Agreement: Copy of the original lease agreement for reference
4. Photographic Evidence: Photos documenting the current condition of the property
5. Utility Account Details: List of utility accounts and their current status
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Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Retail
Hospitality
Office Space
Industrial
Warehousing
Manufacturing
Professional Services
Healthcare
Education
Technology
Financial Services
Food and Beverage
Entertainment
Relevant Teams
Legal
Real Estate
Facilities Management
Operations
Finance
Administration
Property Management
Asset Management
Business Development
Risk Management
Relevant Roles
Property Manager
Facilities Manager
Real Estate Director
Legal Counsel
Business Owner
Operations Manager
Commercial Director
Chief Financial Officer
Asset Manager
Lease Administrator
Property Administrator
Real Estate Manager
Company Director
Office Manager
General Counsel
Business Development Manager
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