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A Resignation Letter is your formal written notice to an employer that you plan to leave your job. It creates a clear record of your decision to end your employment and typically states your intended last working day, which must meet the notice period in your employment contract under UK law.

Beyond the legal requirement, a well-written Resignation Letter helps maintain professional relationships and ensures a smooth handover. Most British employers expect it to be professional and concise, expressing gratitude for opportunities while avoiding criticism. You should keep a copy, as it may be important for future reference, employment records, and pension arrangements.

Submit a Resignation Letter when you've made the firm decision to leave your job. The ideal time is right after accepting a new position elsewhere, giving yourself enough time to meet your contractual notice period. This is especially important in professional roles across England and Wales, where formal written notice is expected.

Use it to protect your interests during career transitions, particularly when leaving regulated industries or roles with significant responsibilities. Giving proper written notice helps secure your final pay, maintains references, and ensures compliance with employment agreements. It's also essential when transferring pensions, documenting employment history, or handling restricted stock arrangements.

• Proper Two Weeks Notice: Standard professional format giving conventional notice period, ideal for most corporate roles
• 1 Week Notice Letter: Shortened notice format for probationary periods or specific contract terms
• Quit Job Letter: Direct, immediate resignation for urgent situations or when leaving without notice
• Farewell Letter: Formal goodbye to entire organisation, often accompanying resignation letter
• Farewell Letter To Coworker: Personal note to close colleagues, maintaining professional relationships

• Employees: Draft and submit Resignation Letters when leaving their positions, from entry-level staff to senior executives
• HR Departments: Process resignations, verify notice periods, and maintain employment records for legal compliance
• Line Managers: Receive and acknowledge resignations, plan handovers, and manage team transitions
• Legal Teams: Review complex resignations involving restrictive covenants or sensitive roles
• Company Directors: Submit special resignation notices to Companies House when leaving board positions
• Professional Bodies: May require notification when regulated professionals resign from certain positions

• Contract Review: Check your employment contract for notice period requirements and any post-employment restrictions
• Key Dates: Calculate and confirm your intended last working day, ensuring it meets minimum notice obligations
• Project Status: List ongoing work and responsibilities needing handover to help plan transition
• Contact Details: Update your forwarding address and personal email for final payslip and P45
• Benefits Check: Note any pension, healthcare, or bonus arrangements needing attention
• Tone Check: Keep content professional and positive, focusing on gratitude rather than grievances
• Delivery Method: Plan to submit both electronic and signed hard copies to HR and your manager

• Your Details: Full name, current job title, and employee ID or reference number if applicable
• Clear Intent: Explicit statement of resignation from your specific role
• Notice Date: Today's date and your intended final working day
• Formal Address: Line manager's name and company address
• Handover Statement: Brief mention of willingness to assist with transition
• Signature Block: Your physical or electronic signature and printed name
• Company Property: Acknowledgment of returning company assets
• Contact Information: Future correspondence details for final payments and documentation

A Resignation Letter differs significantly from an Employment Reference Letter in both timing and purpose. While both documents relate to employment transitions, they serve distinct functions in the UK workplace.

• Document Creator: Resignation Letters are written by employees leaving their position, while reference letters are written by employers about former employees
• Legal Purpose: Resignation Letters formally terminate employment contracts, while reference letters provide career credentials without legal binding effect
• Timing: Resignation Letters are submitted before leaving, triggering notice periods and legal obligations. Reference letters are typically provided after employment ends
• Content Focus: Resignation Letters address practical matters like notice periods and handovers, while reference letters evaluate performance and skills
• Legal Requirements: Written resignation is often contractually required, whereas providing references is usually voluntary under UK law