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Cancellation Letter Template
I need a Cancellation Letter Template to terminate my gym membership with FitLife Solutions due to relocation, with the cancellation to take effect from March 15, 2025, and including a request for a partial refund of my annual membership fee.
1. Sender Details: Full name, address, and contact information of the person/entity sending the cancellation notice
2. Recipient Details: Full name, address, and reference numbers of the service provider/company
3. Account Information: Relevant account, customer, or reference numbers
4. Clear Statement of Cancellation: Explicit statement of intention to cancel the specific service or contract
5. Date: Current date and the effective date of cancellation
1. Reason for Cancellation: Used when explanation might be required or helpful for record-keeping, particularly when cancelling within cooling-off period or when reason might affect refund rights
2. Refund Request: Details of any refund being requested, applicable when prepayment has been made or when entitled to refund under consumer rights
3. Notice Period Reference: Reference to contractual notice periods, used when cancelling a contract with specific notice period requirements
1. Proof of Contract: Copy of original contract or service agreement details
2. Payment Records: Copies of relevant payment receipts or statements
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