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General Privacy Notice Template for England and Wales

A General Privacy Notice is a legally required document under UK data protection law that informs individuals about how their personal data is collected, used, and protected. Governed by the UK GDPR and Data Protection Act 2018, this document provides transparency about data processing activities and ensures compliance with privacy regulations in England and Wales. It outlines data subject rights, processing purposes, and organizational data protection practices.

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What is a General Privacy Notice?

A General Privacy Notice is essential for any organization processing personal data in England and Wales. This document ensures compliance with the UK GDPR and Data Protection Act 2018, providing transparency about data processing activities. It should be implemented when collecting personal data and updated regularly to reflect changes in processing activities or regulatory requirements. The notice includes information about data collection methods, processing purposes, legal bases, data sharing, security measures, and individual rights.

What sections should be included in a General Privacy Notice?

1. Introduction: Overview of the organization and scope of the privacy notice

2. Information We Collect: Categories of personal data collected and processing purposes

3. Legal Basis for Processing: Legal grounds under GDPR for processing personal data

4. Data Sharing: Third parties with whom data is shared and purposes

5. Data Security: Measures taken to protect personal data

6. Your Rights: Individual rights under data protection law

7. Contact Information: How to contact the organization and DPO if applicable

What sections are optional to include in a General Privacy Notice?

1. International Transfers: Include if personal data is transferred outside the UK/EEA

2. Automated Decision Making: Information about automated processing and profiling activities

3. Children's Privacy: Special provisions for processing children's data when services are offered to children

What schedules should be included in a General Privacy Notice?

1. Cookie Policy: Detailed information about website cookies and tracking technologies

2. Data Retention Schedule: Specific retention periods for different categories of data

3. Processing Activities Register: Detailed list of processing activities and purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

England and Wales

Document Type

Privacy Notice

Cost

Free to use

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