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Privacy Notification Template for England and Wales

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Key Requirements PROMPT example:

Privacy Notification

"I need a Privacy Notification for my UK-based e-commerce startup that collects customer data and uses automated marketing tools, with a planned launch date of March 2025, ensuring full compliance with UK GDPR and special attention to cookie policies."

Document background
The Privacy Notification is a fundamental document required by UK data protection law, specifically designed to meet the transparency requirements of the UK GDPR and Data Protection Act 2018. It must be provided to data subjects at the time their personal data is collected, explaining how and why their data is processed, their rights, and the organization's data protection practices. The document should be written in clear, plain language and must be easily accessible to all data subjects. This Privacy Notification helps organizations demonstrate compliance with data protection principles while building trust with data subjects through transparency.
Suggested Sections

1. Introduction: Identifies the data controller and provides basic information about the privacy notice

2. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

3. Purposes of Processing: Explanation of how and why personal data is used

4. Legal Basis for Processing: Identification of the lawful bases under UK GDPR for processing personal data

5. Data Sharing: Information about third parties with whom data is shared

6. Data Security: Overview of measures to protect personal data

7. Data Retention: How long personal data is kept and why

8. Data Subject Rights: Explanation of individual rights under data protection law

9. Contact Information: How to contact the organization about privacy matters

Optional Sections

1. International Transfers: Details of data transfers outside the UK - include when personal data is transferred outside the UK

2. Special Category Data: Additional information about processing sensitive data - include when processing special category data

3. Children's Privacy: Specific provisions for processing children's data - include when services are offered to children

4. Automated Decision Making: Information about automated processing and profiling - include when automated decision-making is used

5. Cookie Policy: Details about website cookies and tracking technologies - include when operating websites or online services

Suggested Schedules

1. Cookie List: Detailed list of cookies used and their purposes

2. Data Processing Activities: Detailed breakdown of processing activities

3. Third Party Processors: List of data processors and their roles

4. Data Retention Schedule: Detailed retention periods for different types of data

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries
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Relevant Roles
Industries

UK GDPR: The UK General Data Protection Regulation - The primary data protection legislation in the UK post-Brexit, setting out the key principles, rights and obligations for processing personal data

Data Protection Act 2018: The UK's implementation of data protection law that works alongside the UK GDPR, providing additional requirements and specifications for data protection in the UK context

PECR 2003: Privacy and Electronic Communications Regulations - Specific rules for electronic communications, including rules on marketing, cookies and electronic communications services

Human Rights Act 1998: Incorporates fundamental rights from the European Convention on Human Rights into UK law, particularly Article 8 regarding the right to privacy

Freedom of Information Act 2000: Legislation governing public access to information held by public authorities, relevant for public sector organizations' privacy notifications

Consumer Rights Act 2015: Legislation protecting consumer rights, which may impact privacy notifications when dealing with consumer personal data

ICO Guidance: Official guidance and codes of practice from the Information Commissioner's Office, the UK's data protection regulator

EDPB Guidelines: European Data Protection Board guidelines which, while not binding post-Brexit, remain influential in UK data protection practice

Transparency Requirements: Specific requirements under Articles 13 and 14 of UK GDPR regarding information that must be provided to data subjects

Data Subject Rights: The rights individuals have over their personal data, including access, rectification, erasure, and data portability

Lawful Processing Bases: The legal grounds under which personal data can be processed, such as consent, contract, legal obligation, legitimate interests

International Transfers: Rules and requirements for transferring personal data outside the UK, including adequate safeguards and transfer mechanisms

Data Retention: Requirements for specifying and adhering to data retention periods in line with data minimization principles

Security Measures: Technical and organizational measures required to ensure appropriate security of personal data

Cookie Compliance: Specific requirements for the use of cookies and similar technologies, including consent and information requirements

Special Category Data: Additional requirements for processing sensitive personal data such as health, biometric, or ethnic origin information

Children's Data Protection: Specific requirements and additional safeguards for processing personal data of children

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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