The Location Release Form is a crucial document used when any filming, photography, or production activities need to take place on private property. This agreement, governed by English and Welsh law, protects both the property owner and the production company by clearly defining the scope of permitted activities, duration of access, compensation, and liability provisions. It addresses key concerns such as property damage, insurance requirements, and restoration obligations, while ensuring compliance with relevant health and safety regulations, property laws, and data protection requirements.
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1. Parties: Identification of the property owner/manager and the production company/filmmaker
2. Background: Brief context about the production and intended use of the location
3. Definitions: Key terms including 'Property', 'Filming Period', 'Production', 'Content'
4. Grant of Rights: Permission to access and film at the location, including specific permitted activities
5. Period of Use: Specific dates and times for filming and preparation/wrap activities
6. Payment Terms: Location fee, deposit requirements, and payment schedule
7. Property Owner's Obligations: Commitments to provide access and maintain the location
8. Production Company's Obligations: Responsibilities regarding use, care, and restoration of the location
9. Insurance and Liability: Insurance requirements and liability allocation
1. Credit and Attribution: Requirements for crediting the location in the production
2. Security Provisions: Special security arrangements during filming
3. Utilities and Services: Access to and payment for utilities
4. Parking Arrangements: Specific provisions for crew parking
5. Noise Restrictions: Specific limitations on noise levels and timing
1. Schedule 1: Property Details: Detailed description and plans of the location and permitted areas
2. Schedule 2: Filming Schedule: Detailed breakdown of filming dates, times, and activities
3. Schedule 3: Fee Schedule: Breakdown of fees, deposits, and payment terms
4. Schedule 4: Insurance Requirements: Specific insurance coverage requirements and limits
5. Appendix A: Location Photos: Pre-filming condition photographs of the property
6. Appendix B: Health and Safety Plan: Risk assessment and safety procedures specific to the location
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