The Authorization Letter For Closure of Business is a critical document used when a business owner or company director needs to delegate authority for managing the closure of their business operations in Hong Kong. This document becomes necessary when the primary business owner or director cannot personally handle all aspects of the closure process, or when multiple procedures need to be managed simultaneously. It grants specific powers to a trusted representative to act on behalf of the business in matters such as dealing with government authorities, managing final tax submissions, handling employee matters, settling accounts, and completing all necessary documentation. The letter must comply with Hong Kong's legal requirements, particularly the Powers of Attorney Ordinance and Companies Ordinance, and should clearly specify the scope and duration of the authorized powers to ensure legal validity and protect all parties' interests.
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1. Date and Place: Current date and place of execution of the authorization letter
2. Authorizing Party Details: Full name, position, and business details of the person/entity granting the authorization
3. Authorized Representative Details: Full name, ID/passport number, and contact details of the person being authorized
4. Business Information: Complete details of the business being closed, including business registration number and registered address
5. Scope of Authorization: Specific powers being granted regarding the business closure, including dealing with government departments, settling accounts, and handling documentation
6. Duration of Authority: Time period for which the authorization is valid
7. Declaration: Statement confirming the authorizing party's capacity and intention to grant these powers
8. Execution Block: Signature spaces for the authorizing party, authorized representative, and witnesses
1. Special Instructions: Used when specific procedures or limitations need to be outlined for the authorized representative
2. Indemnification Clause: Include when the authorizing party wishes to protect the authorized representative from potential claims
3. Revocation Terms: Added when specific conditions for revoking the authorization need to be outlined
4. Language Declaration: Required when the letter is bilingual or when parties speak different languages
5. Emergency Contact Information: Include when alternative contacts need to be specified for urgent matters
1. Business Registration Certificate: Copy of the current business registration certificate
2. Identification Documents: Copies of ID/passport of both authorizing party and authorized representative
3. Company Resolution: If applicable, board resolution or shareholders' resolution approving the business closure
4. List of Authorized Actions: Detailed list of specific tasks and procedures the representative is authorized to perform
5. Required Forms: Copies of relevant government forms that need to be submitted for business closure
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Food and Beverage
Professional Services
Technology
Construction
Import/Export
Education
Healthcare
Financial Services
Real Estate
Hospitality
Trading
Consulting
Relevant Teams
Legal
Finance
Administration
Operations
Compliance
Corporate Secretarial
Risk Management
Human Resources
Management
Relevant Roles
CEO
Managing Director
Company Director
Business Owner
General Manager
Legal Counsel
Company Secretary
Chief Financial Officer
Finance Manager
Administrative Manager
Operations Manager
Compliance Officer
Risk Manager
Head of Legal
Business Development Manager
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