An Authorization Letter For Driving A Vehicle is a crucial document in Hong Kong's vehicular regulatory framework, necessary when someone other than the registered owner needs to operate a specific vehicle. This document is commonly used in various scenarios, including temporary vehicle loans, corporate fleet management, family arrangements, or during the owner's absence. It must comply with Hong Kong's Road Traffic Ordinance (Cap. 374) and related regulations, providing clear identification of all parties, vehicle details, and authorization terms. The letter serves as legal protection for both parties and may be required by law enforcement, insurance companies, or other authorities to verify legitimate vehicle operation. It's particularly important in Hong Kong's dense urban environment where vehicle usage and ownership are strictly regulated.
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1. Letter Date and Location: Current date and place of writing the authorization letter
2. Vehicle Owner Details: Full name, HKID/passport number, and contact information of the vehicle owner
3. Authorized Driver Details: Full name, HKID/passport number, and valid driving license number of the person being authorized
4. Vehicle Information: Vehicle details including make, model, year, color, registration number, and chassis number
5. Authorization Statement: Clear statement of authorization to drive the specified vehicle
6. Duration of Authorization: Specific start and end dates for the authorization period
7. Terms and Conditions: Basic conditions of use, including geographical limitations and purpose
8. Signatures: Signatures of the vehicle owner and authorized driver with dates
1. Insurance Coverage Statement: Details of insurance coverage and any specific arrangements - include when the authorized driver needs to be added to insurance
2. International Travel Authorization: Additional permission for cross-border travel - include when vehicle will be driven outside Hong Kong
3. Commercial Use Permission: Specific authorization for business or commercial use - include when vehicle will be used for business purposes
4. Emergency Contact Information: Additional contact details for emergencies - recommended for longer authorization periods
5. Vehicle Condition Statement: Description of vehicle condition at time of authorization - include for longer-term authorizations
1. Copy of Vehicle Registration Document: Photocopy of valid vehicle registration document proving ownership
2. Copy of Insurance Certificate: Current vehicle insurance certificate showing coverage details
3. Copy of Driving License: Valid Hong Kong driving license of the authorized driver
4. Vehicle Inspection Report: Current vehicle condition report with photos (optional, for longer-term authorizations)
5. Owner's Identification: Copy of vehicle owner's HKID or passport
Relevant legal definitions
Clauses
Relevant Industries
Transportation
Logistics
Car Rental
Fleet Management
Private Transportation
Corporate Services
Insurance
Automotive
Shipping and Delivery
Tourism
Relevant Teams
Legal
Operations
Administration
Compliance
Risk Management
Human Resources
Logistics
Fleet Management
Corporate Services
Facilities
Relevant Roles
Fleet Manager
Operations Manager
Administrative Officer
Corporate Services Manager
Compliance Officer
Risk Manager
Human Resources Manager
Logistics Coordinator
Transportation Manager
Vehicle Registration Officer
Insurance Claims Handler
Legal Administrator
Company Secretary
Facilities Manager
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