The Authorization Letter For Signing Clearance is a crucial document in Hong Kong's business and legal landscape, commonly used when an individual or organization needs to delegate signing authority for specific purposes. This document type is particularly relevant in Hong Kong's dynamic business environment, where international transactions and corporate dealings often require authorized representatives to act on behalf of others. The letter must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related legislation, making it essential for various transactions including property dealings, corporate documentation, and financial matters. It typically includes comprehensive details about the parties involved, specific powers granted, duration of authority, and any limitations or conditions attached to the authorization.
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1. Date and Location: Current date and place of execution of the authorization letter
2. Addressee Details: Name and address of the organization or authority to whom the letter is addressed
3. Authorizer Information: Full name, identification details, and contact information of the person granting the authorization
4. Authorized Person Details: Full name, identification details, and contact information of the person being authorized
5. Purpose of Authorization: Clear statement of the specific purpose for which the authorization is being granted
6. Scope of Authority: Detailed description of what actions the authorized person can take and any limitations
7. Duration of Authorization: Specific period for which the authorization is valid
8. Declaration of Sound Mind: Statement confirming the authorizer is of sound mind and acting voluntarily
9. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required
1. Multiple Authorized Persons: Section defining multiple authorized persons and whether they can act jointly or severally, used when more than one person is being authorized
2. Specific Restrictions: Detailed limitations or conditions on the authorization, used when there are specific constraints on the authority
3. Revocation Clause: Terms for revoking the authorization, used when specific revocation conditions need to be stated
4. Emergency Contact: Alternative contact information in case of emergency, used in sensitive or high-value authorizations
5. Language Declaration: Statement about the governing language if the letter is bilingual, used when multiple language versions exist
1. Schedule A - List of Documents: Detailed list of specific documents for which signing authority is granted
2. Schedule B - Specimen Signature: Specimen signatures of the authorizer and authorized person(s)
3. Schedule C - Identification Documents: Copies of relevant identification documents of all parties
4. Appendix 1 - Corporate Resolution: If the authorizer is a company, copy of the corporate resolution approving the authorization
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Import/Export
Logistics
Legal Services
Corporate Services
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Government and Public Sector
Maritime and Shipping
Relevant Teams
Legal
Compliance
Corporate Secretarial
Administrative Services
Operations
Human Resources
Finance
Procurement
Contract Management
Executive Office
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Legal Counsel
Compliance Officer
Operations Manager
Administrative Officer
Human Resources Director
Finance Manager
Property Manager
Procurement Officer
Contract Administrator
Business Development Manager
Regional Director
Department Head
Executive Assistant
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