The Client Termination Letter is a crucial business document used in Hong Kong when a service provider needs to formally end their professional relationship with a client. This document is essential in situations where there is a need to terminate ongoing services, whether due to contract completion, breach of terms, mutual agreement, or other circumstances. The letter must comply with Hong Kong's legal framework, particularly the Contract Ordinance (Cap. 26) and related business regulations. It typically includes key information such as termination date, reasoning, outstanding obligations, and transition arrangements. The Client Termination Letter serves as an official record of the termination and helps protect both parties' interests by clearly documenting the end of the business relationship and any subsequent obligations or requirements.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Letter Header: Company letterhead, date, and recipient's address details
2. Client Reference: Account number, contract reference, or other relevant identifiers
3. Subject Line: Clear indication that this is a termination notice
4. Opening Statement: Professional greeting and reference to the existing service agreement or relationship
5. Termination Declaration: Clear statement of termination and the effective date
6. Reason for Termination: Brief, professional explanation of the termination reason if appropriate
7. Outstanding Matters: Statement regarding any pending work, payments, or obligations
8. Next Steps: Clear outline of what happens next and any action required from the client
9. Contact Information: Details of who to contact for queries or further information
10. Closing: Professional closing statement, signature block, and company details
1. Transition Arrangements: Include when there needs to be a handover process or transition period
2. Refund Information: Include when there are pre-paid services or refunds to be processed
3. Legal References: Include when specific contract clauses or legal provisions need to be cited
4. Alternative Service Providers: Include when professionally appropriate to suggest alternative service providers
5. Confidentiality Reminder: Include when there are specific confidentiality obligations that continue post-termination
1. Statement of Outstanding Fees: Detailed breakdown of any pending payments or refunds
2. Service History Summary: Summary of services provided and key dates
3. Return of Property Checklist: List of any physical or digital assets that need to be returned
4. Handover Documentation: Details of any work or documents to be transferred
Find the exact document you need
Family Court Settlement Agreement
A legally binding agreement used in Hong Kong's family court system to document settlement terms between separating spouses, covering asset division, financial arrangements, and children's matters.
Download
House Vacate Notice
A formal notice document used in Hong Kong to inform landlords of a tenant's intention to vacate a rental property, complying with local tenancy laws.
Download
Emergency Notice To Vacate
A Hong Kong-compliant legal notice requiring immediate evacuation of premises due to emergency circumstances that pose immediate risk.
Download
Disappointment Letter To Boss
A formal letter under Hong Kong law expressing professional disappointment with a superior's actions or decisions, including specific concerns and suggested improvements.
Download
Client Termination Letter
A formal document under Hong Kong law used to officially terminate a business relationship or service agreement with a client, outlining termination terms and next steps.
Download
Hospital Bill Promissory Note
A legally binding document under Hong Kong law where a patient formally promises to pay outstanding hospital bills, including specific payment terms and conditions.
Download
Common Use License
A Hong Kong law-governed Common Use License agreement establishing terms for authorized use of intellectual property or proprietary assets.
Download
Business Development Contractor Agreement
A Hong Kong law-governed agreement establishing terms and conditions between a company and an independent business development contractor.
Download
Emergency Release Form
A Hong Kong-compliant legal document authorizing emergency medical treatment and releasing healthcare providers from liability, subject to local healthcare and privacy laws.
Download
House Declaration Form
A legal document used in Hong Kong for declaring residential property ownership, occupancy, and usage details under Hong Kong property law.
Download
Emergency Loan Request Letter From Company
A formal letter under Hong Kong law requesting emergency funding from a financial institution, including loan details and supporting documentation.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)