An Export Invoice is a fundamental document in international trade transactions under Hong Kong law, serving as both a commercial and legal instrument. It is required whenever goods are exported from Hong Kong to overseas destinations, providing essential information for customs clearance, payment processing, and regulatory compliance. The document must comply with Hong Kong's Import and Export Ordinance (Cap. 60) and related regulations, while also meeting international trade documentation standards. Export Invoices are particularly crucial in Hong Kong's role as a major global trading hub, facilitating transparent and efficient cross-border transactions. The document includes critical details such as buyer and seller information, product specifications, pricing, payment terms, and shipping arrangements, forming part of the official documentation trail for international trade.
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1. Invoice Header: Company details including exporter's name, address, registration number, and invoice number
2. Buyer Information: Complete details of the buyer including name, address, and contact information
3. Invoice Details: Invoice number, date, purchase order reference, and payment terms
4. Shipment Information: Shipping method, port of loading, destination port, and estimated delivery date
5. Product Details: Itemized list of products including description, quantity, unit price, and total amount
6. Financial Summary: Subtotal, applicable taxes, shipping costs, insurance, and total amount
7. Payment Instructions: Banking details, payment method, and payment terms
8. Declaration: Statement certifying the accuracy of the information provided
1. Export License Details: Required when goods need specific export licenses under Hong Kong law
2. Certificate of Origin Reference: Include when preferential trade treatment is sought or when required by importing country
3. Insurance Details: Required when insurance is arranged by the exporter
4. Special Handling Instructions: Include for goods requiring specific handling, temperature control, or safety measures
5. Discount Terms: Include when early payment or volume discounts are offered
6. Inspection Certificate Reference: Required when pre-shipment inspection is mandatory or requested by buyer
1. Packing List: Detailed list of items packed, including quantities, weights, and dimensions
2. Product Specifications: Technical details and specifications of products being exported
3. Quality Certificates: Copies of relevant quality certifications or test reports
4. Origin Documentation: Certificate of Origin or related documents when required
5. Shipping Labels: Templates or copies of shipping labels to be used
6. Banking Documents: Copies of relevant banking or letter of credit documents
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