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An Intent Proposal Letter For Renting Space is a crucial preliminary document in Hong Kong's commercial real estate transactions. It is typically used when a prospective tenant has identified a suitable property and wishes to formally communicate their interest and proposed terms to the landlord before proceeding with detailed lease negotiations. The document serves as a foundation for further discussions and helps streamline the negotiation process by establishing key parameters early on. While generally non-binding, it demonstrates serious intent and can help secure the property while detailed terms are being negotiated. The letter follows Hong Kong property market practices and includes essential elements such as proposed rental terms, intended use, timeline, and any specific requirements or conditions. It's particularly important in Hong Kong's dynamic real estate market where multiple parties may be interested in the same property.

1. Letter Header: Date, recipient's name, title, company name, and address

2. Subject Line: Clear indication that this is a Letter of Intent for leasing specific premises

3. Introduction: Brief introduction of the sender/company and statement of intent to lease the property

4. Property Details: Specific details of the property including address, floor area, and any included facilities

5. Key Commercial Terms: Proposed rental rate, lease term, expected commencement date, and any rent-free period

6. Use of Premises: Intended use of the space and any specific requirements

7. Security Deposit: Proposed security deposit amount and payment terms

8. Timeline: Proposed timeline for negotiations, documentation, and completion

9. Non-Binding Statement: Clear statement that this is a non-binding letter of intent except for any specific binding provisions

10. Closing: Standard letter closing with signature block and contact information