An Interim Reference Letter is commonly used in Hong Kong when employees need to verify their current employment status while still maintaining their position. This document type is particularly relevant in situations such as visa applications, rental agreements, loan applications, or during preliminary stages of job searching. The letter must comply with Hong Kong's Personal Data (Privacy) Ordinance and relevant employment laws, providing accurate information while maintaining appropriate confidentiality. It typically includes current employment status, role description, and length of service, while being careful not to breach privacy regulations or make statements that could be considered defamatory. The interim nature of the reference must be clearly stated to distinguish it from a final reference letter provided upon employment termination.
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1. Letterhead: Company details including registered address and contact information
2. Date: Current date of the reference letter
3. Addressee Line: 'To Whom It May Concern' or specific recipient details if known
4. Employee Identification: Full name and position of the employee
5. Employment Period: Confirmation of dates of employment and current employment status
6. Role Description: Brief description of the employee's current role and primary responsibilities
7. Interim Status Declaration: Statement clarifying this is an interim reference while employment is ongoing
8. Sign-off: Signature block including name, position, and contact information of the reference provider
1. Performance Overview: Brief statement about performance, used when specifically requested and where company policy allows
2. Reason for Interim Reference: Explanation of why an interim reference is being provided, if relevant to the situation
3. Project Involvement: Specific projects or achievements, included when relevant to the purpose of the reference
4. Continuation Statement: Statement indicating the employee's continued employment and good standing, used when appropriate
5. Skills and Competencies: List of key skills and competencies, included when specifically requested
6. Professional Qualifications: Relevant professional qualifications and certifications, included if pertinent to the reference purpose
1. Employment History Details: Optional attachment detailing specific roles and dates if the employee has held multiple positions
2. Project Summary: Optional attachment providing more detailed information about specific projects, if requested and relevant
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Professional Services
Manufacturing
Retail
Healthcare
Education
Construction
Real Estate
Logistics and Transportation
Hospitality
Telecommunications
Insurance
Legal Services
Consulting
Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Corporate Services
People Operations
Employee Relations
Talent Management
Personnel Administration
Relevant Roles
Human Resources Director
HR Manager
Department Head
Line Manager
Chief Executive Officer
Managing Director
Operations Manager
Department Director
Vice President
Senior Manager
Regional Manager
Branch Manager
Unit Head
Team Leader
Supervisor
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