The Interim Reference Letter is a crucial document in Indonesian business practice, particularly when immediate employment verification is needed but a final reference letter cannot yet be issued. This document type is commonly used during ongoing notice periods, project transitions, or when an employee requires urgent verification of employment for visa applications, housing, or new job applications. The letter must comply with Indonesian labor law requirements, particularly Law No. 13 of 2003 on Manpower and recent data protection regulations. It typically includes basic employment details, current role description, and duration of employment, while maintaining appropriate professional standards and legal compliance. The interim nature of the reference is clearly stated, with the understanding that a more detailed final reference letter may follow at a later date.
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1. Letterhead and Date: Company letterhead with complete contact information and current date
2. Addressee Information: To whom it may concern or specific recipient details
3. Employee Identification: Full name and position of the employee
4. Employment Confirmation: Confirmation of employment status, including start date and current/end date if applicable
5. Role Description: Brief description of the employee's current position and main responsibilities
6. Interim Nature Statement: Clear statement indicating this is an interim reference pending a final reference letter
7. Company Representative Details: Name, position, and contact information of the person issuing the letter
8. Signature Block: Space for signature, company stamp if applicable
1. Performance Summary: Brief statement about employee's general performance, used when specifically requested and where company policy allows
2. Project Involvement: List of key projects or achievements, included when relevant to the employee's future opportunities
3. Reason for Interim Nature: Explanation of why an interim rather than final reference is being issued, included when context is necessary
4. Additional Certifications: List of relevant certifications or training completed during employment, included when applicable
5. Language Skills: Confirmation of language abilities if relevant to the role or future employment
1. Employment History Details: Detailed breakdown of positions held and dates if the employee has had multiple roles
2. Project Summary: Detailed list of projects and responsibilities if requested and relevant
3. Training Certificates: Copies of relevant certification or training completion documents
4. Contact Authorization Form: Form indicating permissions and limitations for future reference checks
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