The Letter of Intent Non Disclosure Agreement is a strategic document used in Hong Kong business transactions during the preliminary stages of negotiations. It serves as a formal expression of interest in pursuing a business relationship while simultaneously establishing legally binding confidentiality obligations. This document type is particularly relevant in Hong Kong's dynamic business environment, where international transactions frequently require careful protection of sensitive information during preliminary discussions. The document combines non-binding commercial intentions with enforceable confidentiality provisions, making it suitable for various scenarios including mergers and acquisitions, joint ventures, strategic partnerships, and investment opportunities. It incorporates Hong Kong legal requirements and common law principles, particularly regarding contract formation, confidential information protection, and data privacy regulations.
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1. Letter Opening: Formal letter header with date, addresses of both parties, and appropriate salutation
2. Parties: Full identification of both parties including registered addresses and company numbers
3. Background: Context of the potential business relationship and purpose of the LOI and NDA
4. Definitions: Key terms including 'Confidential Information', 'Permitted Purpose', 'Representatives', and other relevant definitions
5. Purpose and Intent: Clear statement that this is a non-binding LOI except for specific binding provisions (particularly the NDA provisions)
6. Confidentiality Obligations: Core NDA provisions including scope of confidential information and protection requirements
7. Permitted Disclosures: Circumstances under which confidential information may be disclosed
8. Return or Destruction of Information: Requirements for handling confidential information upon termination or request
9. Duration and Termination: Term of the LOI and survival of confidentiality obligations
10. Governing Law and Jurisdiction: Specification of Hong Kong law and jurisdiction
11. Signatures: Formal closing, signature blocks, and company chops (if required)
1. Exclusivity Period: Include when parties want to negotiate exclusively for a specific period
2. Break Fee: Include when there's agreement on compensation if negotiations are terminated under specific circumstances
3. Costs and Expenses: Include when parties need to specify who bears the costs of negotiations and due diligence
4. Intellectual Property Rights: Include when discussions may involve sharing of IP beyond general confidential information
5. Non-Solicitation: Include when parties want to prevent poaching of employees during discussions
6. Data Protection Compliance: Include when confidential information includes personal data under PDPO
7. Publicity and Announcements: Include when parties need to control public statements about their discussions
1. Schedule 1 - Scope of Proposed Transaction: Detailed outline of the proposed business relationship or transaction being considered
2. Schedule 2 - Authorized Representatives: List of individuals authorized to receive and handle confidential information
3. Schedule 3 - Specific Confidential Information: Detailed categorization of information considered confidential
4. Appendix A - Security Protocols: Specific procedures for handling and protecting confidential information
5. Appendix B - Form of Acknowledgment: Template for representatives to acknowledge confidentiality obligations
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